Proposal Coordinator

Arcadis Charlottetown, Prince Edward Island, Canada

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description

The Proposal Coordinator will be a key player in a small, dynamic marketing and graphics team. As a Proposal Coordinator, you will be an integral part of diverse project teams and will work with different departments and specializations within the firm. Working with senior leadership, you will assist with determining projects to pursue and put together proposal responses that align with Arcadis’ strategic plan. The successful candidate will be a proactive, collaborative team player with great attention to detail and the ability to follow and improve process.

Role Accountabilities

The Proposal Coordinator will be responsible for reviewing and analyzing inbound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses, coordinating with proposal leads, professional technical staff and the marketing / graphics team to produce proposals which include collecting and analyzing business related information, writing, editing and producing proposal documents. They will act as the primary point of contact during the proposal process, creating a submission schedule for the proposal team in regard to communications and reminders on internal proposal deliverables and deadlines.

• Assist with final close‑out processes and file management
• Maintain and update CRM and content library with high quality content
• Assist with non‑technical writing for proposal efforts and provide editorial oversight, including copy‑writing and editing
• Ensure proposals adhere to the company’s editorial and brand standards and reflect a high level of professionalism and quality
• Coordinate team members and implement internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc. to meet the proposal due date

Key Attributes

Qualifications and Experience

The successful candidate will have two years in the AEC industry (preferred), and a post‑secondary degree in English, Marketing, Communications, or another relevant discipline (an asset).

Salary

The salary range for this position is $55,000–60,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. We are an equal‑opportunity and affirmative‑action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, veteran status, or any other basis prohibited by law.

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