Executive Assistant to the President and Chief Executive Officer

Executive Assistant to the President and Chief Executive Officer

2 days ago Be among the first 25 applicants

Overview

Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities. For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are committed to responsible growth that balances people, our planet, and prosperity. We strive to offer an engaging, inclusive and supportive work environment where each team member can thrive.

Your contribution

The person will provide comprehensive administrative support to the Chief Executive Officer, Chief of Staff, and Vice President - Organizational Performance and Culture, and will contribute to the smooth and efficient management of their time. The person must be detail-oriented, organized, proactive, quick, able to manage priorities and follow up as required, and have excellent communication and schedule conflict resolution skills. The person will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and performing various administrative tasks.

Your day-to-day

• Provide high-level administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Manage, filter, and respond to routine correspondence, questions from various stakeholders, and various requests from the CEO in collaboration with the Chief of Staff;
• Drafting business correspondence for the Chief Executive Officer;
• Manage and filter various requests and email inboxes;
• Handle the logistics of meetings and business trips, including reservations, schedules, necessary documents, and all other required arrangements;
• Provide proactive support in the preparation, drafting, verification, translation, and revision of documents and presentations;
• Follow up diligently with other employees on various files;
• Promote a professional image in all communications and interactions, both internally and externally;
• Plan and coordinate meetings, room reservations, and meals, as necessary;
• Prepare expense reports and timesheets;
• Coordinate and maintain files and electronic records, ensuring their accuracy and accessibility;
• Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships;
• Perform any other tasks in support of the team.

Your skills, our requirements

• College diploma in administration or any other equivalent discipline; a vocational diploma combined with extensive relevant experience will be considered equivalent;
• A minimum of 10 years of experience in high-level administrative support, ideally with senior executives in dynamic and confidential environments;
• Good priority management and strong organizational skills;
• Ability to work under pressure with tight deadlines;
• Diplomacy, resourcefulness, rigor, attention to detail, and a high degree of autonomy;
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously;
• Excellent oral and written communication skills;
• Ability to handle confidential and sensitive information with professionalism and discretion;
• Strong problem-solving and decision-making skills;
• Bilingualism (French and English, both spoken and written) is required to ensure ongoing collaboration with various stakeholders outside of Quebec;
• Spanish, written and spoken, an asset;
• Proficiency in Microsoft Office Suite, including Word, PowerPoint and Excel.

Additional considerations

• The position is based in the company's Longueuil (Quebec) headquarters, steps away from the Longueuil-Université de Sherbrooke metro station.
• The position requires a presence at the company's Longueuil (Quebec) headquarters from Monday to Thursday.
• This position is a P1 level position.

Our benefits

• Competitive salary and annual bonus;
• Three weeks vacation to start and paid vacations during the holiday season;
• 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;
• Group retirement plans with employer participation;
• Electric vehicle (E-VIP) incentive program;
• Hybrid work model;
• Career development opportunities;
• Offices accessible by public transportation.

Innergex is an equal opportunity employer that values each person’s unique background, diversity, experiences, perspectives and talents. Innergex is committed to providing employees with a work environment free of discrimination and harassment and bases all employment decisions on business needs, job requirements and individual qualifications. The key to our success as a global company is to recruit, develop and retain the most talented people from a diverse candidate pool.

Please note that only candidates selected for an interview will be contacted.