Executive Assistant

Our client, a private family holding office is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chair and Vice Chair within a transitioning, multi-entity environment. The organization is evolving from an operating business structure into a long-term family holding platform. This role will primarily provide EA/PA-level support to two senior family principals, while working collaboratively with an existing Executive Assistant who supports the CEO.

This position requires a calm, capable professional who thrives in a high-trust, fast-paced environment and is comfortable managing both business and personal coordination responsibilities.

Key Responsibilities:

Principal Support

• Provide dedicated day-to-day EA/PA support to the Chair and Vice Chair

• Manage diaries, meetings, and competing priorities with strong attention to detail

• Anticipate needs and proactively manage scheduling conflicts

• Draft and manage correspondence as required

Calendar, Travel & Logistics

• Coordinate complex calendars and appointments

• Arrange travel itineraries (flights, accommodation, ground transport)

• Prepare briefing materials and ensure principals are well prepared

• Track confirmations, RSVPs, and key deadlines

Property & Personal Coordination

• Liaise with property managers and external vendors across multiple residential properties

• Coordinate household logistics and services as required

• Maintain organized records relating to properties, services, and renewals

Collaboration & Office Support

• Work closely with the existing Executive Assistant to ensure seamless coverage

• Provide occasional back-up support to the CEO’s EA when required

• Maintain organized files, contact databases, and key documentation

• Support broader administrative projects as needed

Required Experience

• 3+ years’ experience in an Executive Assistant or Personal Assistant role

• Experience supporting senior leaders or principals

• Strong organizational skills and excellent follow-through

• High level of discretion and professionalism

• Confident communicator with internal and external stakeholders

Personal Attributes

• Proactive, adaptable, and resourceful

• Comfortable in a family-led, relationship-driven environment

• Calm under pressure and able to manage shifting priorities

• Team-oriented with a collaborative mindset

• Seeking a long-term opportunity within a stable, evolving organization

• Primarily office-based, with some flexibility as required

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013384189 in all correspondence.

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