Coordinator, Access and Privacy

Description

The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

The Opportunity

Reporting directly to the Municipal Clerk, the Coordinator, Access and Privacy is responsible for carrying out the Town’s compliance requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). This includes intake of requests from members of the public, coordinating searches for records with internal staff, analyzing the documents received and carefully using judgement to determine information that can and cannot be released based on legislation, preparing response letters and managing the overall administrative process within strict legislated deadlines. This position acts as the corporate expert on the protection of personal information providing analysis and guidance to other staff on the appropriate disclosure of Town records and information to comply with protection of personal information legislative requirements. Should breaches occur, the role is responsible for managing and containing the issues prior to determining whether to file a report with the appropriate provincial authority. Finally, the position presents training for staff on the protection of privacy and prepares policies to provide additional guidance.

As the Coordinator, Access and Privacy, you will perform the following duties, including but not limited to :

• Intakes Freedom of Information (FOI) requests from members of the public ensuring that they have sufficient detail and are reasonably specific to facilitate a search for the requested records
• Prepares and circulates notice forms to the appropriate internal Town Divisions and staff to ensure a thorough and successful search for records is completed
• Reviews the records received and works with Divisional staff to assess completeness and confirm whether they are responsive to the initial request
• Monitors Orders and decisions from the Information and Privacy Commissioner to inform decision making on complex interpretations and maintain current application of MFIPPA by the Town
• Conducts training sessions for relevant Town staff on completing effective records searches, privacy breach prevention, access to information, and protection of personal information
• Determines appropriate fee amounts in accordance with legislation and works with other staff to process fees
• Perform additional duties and undertake special projects as assigned

The Ideal Candidate

We are seeking an experienced professional with a post-secondary diploma in Business Administration, Information or Library Science, Public Administration or a closely related field, master’s degree is an asset. Our ideal candidate has a minimum of one (1) year related experience in government with a demonstrated understanding of access to information and protection of privacy legislation; processes related to processing Freedom of Information requests and the protection of personal information. Completion or currently completing the AMCTO’s Municipal Administration Program, or information privacy professional certification in Canada (CIPP-C) is an asset. Knowledge of various privacy legislation that governs other levels of government as well as the private sector is an asset. The ideal candidate will have superior interpersonal skills including the ability to work effectively in a team environment, provide presentations, training and support to staff on freedom of information and protection of personal information. We are seeking an individual who is experienced with records and information management software systems for facilitating searches.

The successful candidate for Coordinator, Access & Privacy will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $78,683.40 to $98,354.25 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position. The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738. Applications for this posting will be accepted until February 16th, 2026, 12 : 00PM.

How To Apply

To learn more about employment with the Town of Caledon and to apply for this exciting and challenging opportunity, visit : www.caledon.ca / careers

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