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Document Management Specialist
Document Management SpecialistM1 Composites • Laval (administrative region), QC, CA
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Document Management Specialist

Document Management Specialist

M1 Composites • Laval (administrative region), QC, CA
11 days ago
Job type
  • Full-time
Job description

About Us

M1 Composites is a recognized leader in the aerospace industry. We specialize in engineering, manufacturing, and repair of composite and sheet metal structures. Our clients include major airlines, military organizations, and OEMs — and our work directly contributes to aircraft safety and performance.

At M1, the mission comes first : quality, safety, and rapid turnaround time are at the heart of everything we do.

About The Role

Reporting to Quality Manager, the Document Management Specialist will be responsible for managing and implementing a robust, compliant, and scalable document management ecosystem from the ground up.

This role goes beyond document control. It requires ownership of controlled information, government-owned documentation, and CUI (Controlled Unclassified Information), while driving the full adoption of a DMS system across the organization.

This is a hands‑on, high‑visibility role for someone who enjoys structure, governance, and making complex requirements operational and user‑friendly.

Key Responsibilities

Document Management Framework & Governance

  • Design, implement, and maintain a company‑wide document management structure (digital and physical)
  • Define and enforce document taxonomy, naming conventions, version control, approval workflows, and retention rules
  • Establish document lifecycle management processes from creation to archiving and disposal
  • Ensure full traceability and integrity of technical, quality, operational, and administrative internal and customer documents

DMS Implementation & Optimization

  • Lead the full implementation and adoption of the Document Management System
  • Support IT to configure document structures, metadata, access rights, workflows, and user roles within the DMS
  • Coordinate the migration, clean‑up, and structuring of legacy documents into the DMS
  • Act as the primary point of contact for DMS‑related processes and continuous improvement
  • CUI & Government‑Owned Documentation

  • Support the CSO in establishing and enforcing controls for CUI (Controlled Unclassified Information) and government‑owned documents
  • Support the CSO and IT to ensure proper classification, handling, storage, access control, and retention of sensitive and customer‑owned documentation
  • Work closely with all departments to align document practices with contractual, regulatory, and security requirements
  • Support audits and customer reviews related to information security, document control, and government programs
  • Regulatory Compliance & Audit Readiness

  • Ensure document management practices meet aerospace regulatory and quality requirements
  • Maintain audit‑ready documentation at all times for internal, customer, regulatory, and certification audits
  • Act as a key resource during audits, providing rapid, accurate document retrieval and explanations
  • Cross‑Functional Collaboration

  • Partner with Operations, Quality, Engineering, Finance, HR, and IT to understand document workflows and constraints
  • Translate regulatory and contractual requirements into practical, operational document processes
  • Support departments in organizing, standardizing, and maintaining controlled documents
  • Change Management & Training

  • Develop document control procedures, templates, and user guidelines
  • Train employees on DMS usage, document classification, and compliance requirements
  • Drive adoption by balancing governance, usability, and operational realities
  • Continuous Improvement & Scalability

  • Monitor system performance, compliance risks, and user feedback
  • Propose improvements to document workflows, automation, and data integrity
  • Scale the document management framework as programs, customers, and regulatory requirements evolve
  • Your Ideal Background

  • Diploma or degree in Information Management, Records Management, Quality, Business Administration, or a related field
  • 2‑3 years of experience in document management, document control, or quality systems in a regulated environment
  • Hands‑on experience implementing or optimizing a DMS (UniPoint experience would be an asset)
  • Experience handling CUI, protected and classified data – government‑owned, or customer‑controlled documentation preferred
  • Aerospace, defense, manufacturing, or MRO experience strongly preferred
  • Strong understanding of document control principles, governance, and records retention
  • Experience working with access controls, data classification, and audit requirements
  • Comfortable working with ERP / DMS systems and cross‑functional digital tools
  • Builder mindset with strong ownership mentality
  • High attention to detail without losing the big picture
  • Strong influencing and communication skills
  • Ability to navigate regulated requirements pragmatically
  • Continuous improvement and problem‑solving orientation
  • Bilingual (French and English
  • ).
  • The position requires a very good knowledge of English, both oral and written. The position involves reading and understanding technical documents in English on a daily basis, especially from international companies, as well as regular communication with customers, suppliers and other international stakeholders.
  • Why You’ll Love Working at M1

    At M1 Composites, we know our success depends on our people.

    When You Join Our Team, You Can Expect

  • Competitive salary based on experience and performance
  • Comprehensive group benefits package for you and your family — including medical, dental, life, disability, travel insurance, and more
  • Simplified Pension Plan with employer contributions
  • Clean, modern, and well‑equipped facility
  • Real opportunities to grow within a future‑focused company
  • Supportive team culture built on respect, collaboration, and initiative
  • Extra perks like free underground parking, social events, and a generous referral program
  • Support for Newcomers

    We’re proud to hire internationally and provide strong support for newcomers and their families.

    If you’re passionate about aerospace and ready to grow — we’re ready to invest in you.

    Ready to take off?

    Apply now and join a team that keeps aircrafts flying safely around the world!

    #J-18808-Ljbffr

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    Document Management Specialist • Laval (administrative region), QC, CA

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