personal secretary

Education

• Secondary (high) school graduation certificate

Work setting

• Retail / wholesale establishment / distribution centre

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Social Media
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Type of industry experience

• Food

Area of specialization

• Correspondence
• Reports and records
• Invoices

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication

Screening questions

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Experience

• 2 years to less than 3 years