Purchasing + Inventory Manager

We’re looking for a Purchasing & Inventory Manager to help keep our operations organized, efficient, and financially well-managed. This role combines purchasing, inventory management, and some bookkeeping — ensuring our products flow seamlessly from vendor to shelf and that our stores remain well‑stocked, compliant, and beautifully presented.

RESPONSIBILITIES:

• Plan, place, manage, and track product orders across all locations and categories
• Communicate and coordinate with vendors to confirm pricing, lead times, shipping, and ensure Health Canada compliance
• Review and reconcile purchase orders, shipments, and invoices
• Manage price changes, cost averaging, and ensure consistency across all platforms and systems (Stocky, Shopify, Quickbooks)
• Maintain accurate costs and vendor data in Shopify and Quickbooks
• Support seasonal planning for holidays, Muskoka operations, and new product launches
• Build and maintain positive vendor relationships grounded in reliability, communication, and mutual respect
• Manage updates (ingredient and packaging changes) and new launches from existing vendors
• Present and vet new brands and product lines for consideration, ensuring alignment with Health Hut’s standards and ingredient integrity
• Lead vendor onboarding and negotiate shipping, samples/testers, GWPs and promos while balancing cost efficiency, regulatory compliance, and alignment with Health Hut’s brand values

Inventory & Tester Management

• Oversee stock levels across retail locations and e-commerce
• Perform regular inventory reconciliations and investigate discrepancies
• Oversee monthly stock adjustment reconciliations and quarterly stocktake reporting, ensuring accurate records and clear communication of any variances
• Manage returns, damages, and product expiries
• Monitor changes to formulas, ingredients, packaging, claims, or quality, and share updates with the team to ensure compliance and seamless in‑store updates
• Track sell‑through data to identify bestsellers, overstocked items, and reorder needs
• Coordinate weekly product transfers between locations and ensure accuracy in Shopify
• Manage tester inventory — ordering, tracking usage, and replacing as needed to maintain a clean, consistent in‑store experience
• Collaborate with store teams to maintain accurate on‑hand counts and organized stockrooms
• Assist in improving systems and processes for inventory accuracy and reporting
• Record and reconcile vendor invoices, payments, bills and expenses in QuickBooks
• Input additional store costs and expenses into QuickBooks to support month‑end reconciliations
• Maintain organized and accurate financial records for vendors and expenses

Store & Operations Collaboration

• Partner with store managers and the e‑commerce and marketing teams to align purchasing with sales priorities
• Ensure consistency between systems — keeping costs, vendor information, and inventory data aligned across QuickBooks and Shopify — and contribute to improving operational processes that make purchasing, inventory, and accounting more efficient
• Support in‑store merchandising and the launch of new products
• Contribute to weekly management meetings with store managers, marketing and e‑commerce team, and founder
• Work closely with the founder in weekly meetings to share updates, explore opportunities, and inform decisions that shape strategic priorities and next steps

Skills & Experience

• 2+ years of experience in purchasing, inventory, or accounting (retail or product‑based environment preferred)
• Strong attention to detail and comfort managing numbers and data
• Proficiency with Shopify, QuickBooks, and Excel/Google Sheets
• Excellent organizational skills and ability to manage multiple priorities
• Kind, supportive, and clear communication skills with vendors, colleagues, and partners
• Collaborative mindset and confidence working both independently and as part of a small team
• Interest or experience in clean beauty, wellness, and lifestyle products
• Financially minded, organized, and proactive
• Calm and communicative, with a collaborative, problem‑solving approach
• Enjoy creating systems and efficiencies in a growing small business

REPORTS TO:

Founder

EMPLOYMENT TYPE:

Full‑time, 5 days per week, hybrid (mix of in‑office and remote work).

COMPENSATION:

$58‑62k, annually, based on experience, with access to a bonus structure and staff discount.

LOCATION + ACCESSIBILITY:

This job requires moving up and down stairs and light lifting.

START DATE:

ASAP

APPLICATION DETAILS:

At Health Hut we valuediversity and are committed to employment equity. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, people of diverse size, and persons of all sexual and gender orientations and expressions.

Health Hut is a Toronto‑based clean beauty and lifestyle shop, founded in a little hut in Muskoka in 2011.

We curate skincare, body care, and lifestyle goods, focusing on integrity and care. Our spaces are welcoming, community‑driven, and filled with products we truly believe in. We value kindness, curiosity, and creating an environment where people feel comfortable, seen, and supported.