Office Manager

Responsibilities

• Demonstrate the ability to independently manage day-to-day office operations, taking initiative to ensure efficiency and smooth workflow across all tasks.
• Take ownership of office projects and tasks, proactively identifying and addressing needs with limited supervision.
• Manage multiple responsibilities simultaneously, ensuring deadlines are met and priorities are appropriately handled in a fast-paced environment.
• Foster a positive and energetic office atmosphere, contributing to a vibrant and collaborative team culture.
• Answer incoming phone calls and return missed calls, directing them appropriately
• Ensure timely follow-up and assistance for customers who submit demo requests
• Conduct SMS testing and report any issues
• Manage mail and courier deliveries efficiently
• Provide ad hoc support for various marketing tasks as needed
• Order and maintain company swag inventory
• Coordinate the ordering of branded shirts for CEO Tours
• Order framed photos and coordinate shipment to CEO Tour customers
• Assemble and distribute CEO Tour gift bags
• Oversee office supply orders (e.g., filtered water, coffee, snacks, cleaning supplies, paper, ink, and stationery)
• Arrange catering for weekly team lunches and ad hoc meetings
• Assist with employee engagement and recognition programs, such as sending milestone gift cards or gift bags.
• Lead and manage the social committee for team engagement events within the Toronto division
• Collaborate with the HR team from the US division to organize and support team-building initiatives

Skills & Qualifications :