Financial Analyst

Role Responsibilities

The Alberta First Responders Radio Communications System (AFRRCS) is a unit within the Alberta Emergency Management Agency (AEMA) and is a $435 million capital program designed to provide a province-wide radio solution for first responders (fire, ambulance, police, RCMP) and other enforcement agencies. AFRRCS aims to enhance public safety by offering a reliable two-way voice communication system, improving the safety of all Albertans and first response officers, ensuring availability to all first responders and enabling interoperability among them.

The Financial Analyst will be an integral member of the AEMA Finance team, providing guidance, support, and help to the AFFRCS program area staff. Reporting to the Manager, AEMA Finance, the Financial Analyst provides senior level professional, analytical and consultative services on financial matters to senior management, Ministry staff and external clients of AFRRCS.

The role manages Memorandums of Understanding and Agency Agreements with AFRRCS users (e.g., RCMP, Forestry and Parks, City of Edmonton, City of Medicine Hat) and prepares revenue forecast for Ministry finance. This position coordinates, compiles, analyses, monitors and reports on the budgets for AFRRCS. The role provides financial analysis and expertise for various program initiatives and ad hoc projects to support the organization. This position supports managers and program staff by providing reporting and guidance on budgeting, forecasting, long-term financial planning, accounts payable, expenditure tracking, and financial records management. The Financial Analyst is expected to have an in depth understanding of capital asset management as this position works closely with Ministry finance to manage AFRRCS extensive capital asset portfolio. The Financial Analyst provides guidance and recommendations to AEMA Finance for day-to-day financial operations, and provides expertise on applying GoA financial legislation, policies and procedures to financial transactions and internal controls.

This position performs all work within the parameters of relevant legislation, policies, guidelines, business practices, and Generally Accepted Accounting Principles (GAAP). The position also facilitates and fosters an effective, efficient financial team environment and will report to the Manager, AEMA Finance on associated duties.

The Financial Analyst will be expected to cross-train and be able to provide cover-off support for other positions within AEMA Finance.

Responsibilities include but are not limited to :

• Prepare financial information and variance analysis for the AFRRCS Leadership Team, identifying major cost pressures, funding options, and overall opportunities and risks.
• Develop and maintain processes and systems to track budgets, funding, manpower allocations, and spending authorities for AFRRCS, ensuring spending targets are not exceeded and preparing supplementary estimate requests as needed.
• Capital Asset Management, maintaining capital asset portfolios, depreciation, tracking WIP to In Service requirements while working within established guidelines and procedures.
• Liaise with Ministry finance and Ministry representatives to ensure proper understanding and application of planning and financial reporting processes.
• Assess current processes in collaboration with business areas, developing and implementing program and service enhancements to address client requirements and support continuous improvement.
• Respond to action requests and inquiries, providing senior management with decision support through correspondence, briefing notes and financial reports.
• Review agency agreements, coordinating with agencies and Ministry Finance to generate invoices as per agreement terms.
• Ensure the accuracy of financial information and compliance with the Financial Administration Act and relevant policies, investigating issues and taking corrective actions.
• Coordinate with Ministry Finance to process year-end accruals, reconcile accounts, manage Purchase Order (PO) rollovers and closings, report contractual obligations and set up new year POs.
• Investigate related transactions, respond to auditor inquiries, and recommend improvements to program financial operations based on auditor feedback.
• Provide Finance and Administration (Fin / Admin) Section staff support at the Provincial Emergency Coordination Centre (PECC).