Administrative Coordinator

In this Administrative Coordinator role, you will be the backbone of a dynamic leadership team of 5 to 7 members. Located in the heart of downtown Vancouver, this position offers a modern hybrid work structure, allowing for the majority of work to be performed remotely while maintaining a physical presence in the office (approximately 2–3 days per month) to handle essential on-site logistics. This is a unique opportunity within the business administration sector to support an organization that is driving technological advancement across Canada.

As an Administrative Coordinator, you will act as the primary point of contact for office needs and a central figure in document excellence. A significant portion of your initial mandate will involve supporting an internal audit. This requires a professional who is not a "wallflower" but rather someone who can confidently track deliverables, follow up on action items, and ensure that the leadership team stays on schedule. Your role in business administration will be pivotal in maintaining "digital hygiene" across shared platforms and ensuring that every report and presentation meets the highest organizational standards.

Because our client operates in a space that interacts with partners across Canada, high-level communication is essential. While the primary language of the office is English, any experience working with diverse stakeholders across different provinces is a plus. Your expertise in business administration will ensure that the executive team remains focused on their strategic goals while you manage the complexities of scheduling, meeting preparation, and office flow.

Advantages
Working in this business administration capacity through Randstad offers several benefits:

• Competitive hourly pay rate between $25.00 and $30.00.
• Opportunity to work with a prestigious organization in the digital innovation space.
• Hybrid work flexibility, providing a great work-life balance.
• Weekly pay through Randstad’s easy-to-use digital timesheet system.
• Access to a network of expert recruiters who can help guide your career journey.
• The chance to gain experience in a high-level audit and board governance environment.

Responsibilities
As a key member of the business administration team, your duties will include:

• Serving as the primary point of contact for all in-office needs, including coordinating couriers and maintaining office supplies.
• Supporting logistics for all-hands meetings and quarterly team events to ensure seamless execution.
• Assisting with employee onboarding activities, including workspace setup and office tours.
• Coordinating administrative support for special projects, specifically the internal audit, by managing meeting coordination and document organization.
• Tracking tasks and following up on deliverables to ensure audit deadlines are met.
• Maintaining digital hygiene and file organization across SharePoint and OneDrive platforms.
• Assisting with the preparation of board materials, ensuring all documents are perfectly formatted and accurate.
• Providing complex calendaring assistance for senior team members and managing room bookings.
• Processing expense reports and assisting with travel research and recommendations.
• Providing coverage for the Executive Assistant during absences, including inbox monitoring and support for the CEO and COO.
• Collaborating with the broader business administration team to streamline administrative processes and templates.

Qualifications
To excel as an Administrative Coordinator in this high-energy environment, you should possess:

• Exceptional proficiency in Microsoft 365, particularly Outlook, Teams, SharePoint, Word, and PowerPoint.
• Strong "formatting excellence" with an eagle eye for detail in complex documents.
• Confident communication skills and the ability to "call out" action items to keep projects on track.
• Leadership qualities and the ability to work independently without constant supervision.
• High level of discretion and professionalism when handling confidential audit information.
• Ability to pivot between tasks quickly in a fast-paced environment.
• Strong interpersonal skills with an extroverted and proactive approach to problem-solving.

Qualified candidates for this Administrative Coordinator position will meet the following criteria:

• Approximately 5+ years of experience in administrative support or business administration roles.
• Proven experience working in a hybrid or remote environment.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to commute to the downtown Vancouver office as required for on-site days.
• Availability to complete the contract through June 30th.
• Experience with not-for-profits, government agencies, or board governance is considered a strong asset.
• Demonstrated ability to manage multiple priorities for a leadership team.

Summary
We are looking for a professional who is ready to hit the ground running and add immediate value to this team. If you are a proactive expert in business administration who takes pride in your work, we want to meet you. Our recruiters are experts in matching great people with great companies. Apply today on our website to take the next step in your career journey!

If this particular role isn’t the perfect fit, reach out anyway! We’d love to help you find an opportunity that aligns with your unique skills and career ambitions.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.