Executive Assistant

Are you looking for an opportunity to showcase your Fantastic Executive Assistant skills? Drake International is currently looking for an Executive Assistant to work on-site at our clients in the Toronto Area.

If you are, we have the perfect opportunity for you!Reporting to the CEO / Owner, the Executive Assistant leads in providing an exceptional experience for all customers and partners while providing administrative support functions for the management of the organization. What we offer :

• Work Hours : 8 : 30 AM to 5 pm Monday to Friday, including a 30-minute lunch break and a 15-minute break in the morning and in the afternoon.
• Location : On site - Toronto ON M6A 3A1 ON
• Pay : $33 / hr. depending on experience
• Contract Date : Starting Mid-September for a maternity leave coverage for a year

What you'll do :

• Managing professional and personal scheduling for the leadership team, including agendas, mail, email, calls, travel arrangements, program coordination, client management, and other company logistics.
• Coordinating complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Managing, coordinating, and arranging senior executives’ travel and travel-related activities, including document preparation, hotel booking, transportation, and meal coordination.
• Performing administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database.
• Maintaining professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Preparing and logging departmental expense claims and reports, tracking expenses to ensure they stay within budget.
• Organize team communications and plan events, both internally and offsite.

What we're looking for :

• Must holding a Diploma is Administration
• Must have 3 to 5 years of Executive Assistant Experience
• Proficient in Microsoft Office applications (MS Outlook, MS Excel, MS Word, PowerPoint, MS Teams, PDF.
• Strong communication skills and professional telephone manner.
• Excellent documentation and organizational skills.
• Customer service oriented.
• Great attention to detail.
• Ability to multi-task.
• Ability to maintain confidentiality.
• Dependable, approachable, and able to work independently as well as part of a team

Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today!Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide.

As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly.

Drake International is an equal opportunity employer and champion accessibility, inclusivity and diversity in the workplace.

We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at TorontoWest@na.

drakeintl.comINDTorontoWest #DIADMIN