Payroll Specialist / Coordinator - 6 Months X2

About the Opportunity

• Process and administer bi-weekly payroll, including calculations of earnings, deductions and bonuses

Review payroll for accurateness before sign-off by authorized signatories

Ensure all employee data is up-to-date in the payroll system, including new hires, terminations, promotions, and adjustments

Process adjustments such as vacation, sick leave, overtime, and other changes to employee compensation

Coordinate the integration of employee benefits deductions  into payroll processing

Ensure all employee hours are accurately tracked and approved in the timekeeping system prior to payroll processing

Assist with year-end reporting and audits, ensuring all necessary documentation is available for review and filing

Assist with payroll system updates, troubleshoot issues, and work with IT or external vendors as needed to ensure smooth payroll processing

Act as the first point of contact for employees regarding payroll questions, discrepancies, and concerns, providing timely resolutions and clear feedback

Receive payroll input for hourly employees on a bi-weekly basis and submit for payment

Review payroll registers

Preparation of payroll journal entries for pay run

Set up and maintain timesheet software

Monthly reporting as related to salaries and related costs

Year end tax remittance processing

Obtain clearance letters for quarterly WSIB submissions

Develop methods for auditing payroll processes and ensure results without errors

Communication with government agencies relating to payroll, such as phone calls, emails and information requests

Liaise with managers regarding employee concerns.

About You

3+ years of relevant full cycle payroll / payroll accounting experience

Familiar with payroll schedules and complex scenarios (mix of employees who are both hourly / salaried)

Tech savvy

Personable. Need to be able to solve problems / respond quickly to any payroll issues

PCP or working towards it

Pay Range

35 - $40 / hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #440421.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.