Trade Show & Event Administrator

• Location: This opportunity can be hybrid in the Vancouver, BC Lower Mainland. Our head office is in Surrey, BC.
• Compensation: Annual base salary: $53,200 - $60,200 CAD, plus eligibility for a profit-sharing bonus.
  This salary range reflects our reasonable estimate for the role. Final compensation may vary based on your experience, qualifications, and other relevant factors.
• Additional Requirements: Employment is subject to successful completion of reference checks and a Canadian criminal background check.

Please submit your resume and cover letter in PDF format.

In your cover letter, feel free to include:

• Why you’re interested in joining Safe Software.
• How your background or potential aligns with the role, even if you don’t meet every requirement.

Trade Show & Event Administrator

As a member of Safe Software’s Marketing team, you’ll help deliver a wide variety of events, including international conferences and trade shows, user meetups such as our FME Breakfast of Champions series, and internal corporate initiatives. You’ll coordinate logistics, track inventory, prepare documentation, and support communication with vendors and internal stakeholders.

Your contributions ensure every event runs smoothly, while helping the team scale operations and stay focused on strategic goals. You’ll gain hands-on experience in event coordination, shipping and inventory management, and cross-functional collaboration with teams such as Creative Services, Product Marketing, and Customer Success.

We value diverse experiences and perspectives. If you’re organized, curious, and eager to learn—even if you don’t meet every qualification—we encourage you to apply.

About The Team

Safe’s Marketing team is collaborative, creative, and focused on delivering accessible and meaningful experiences. Events are a key part of how we connect with people and tell our story. This role reports to the Trade Show & Event Coordinator and supports the team in delivering thoughtful, well-executed events across regions and industries.

We work closely with internal partners and external vendors to ensure smooth event execution, strong branding, and clear communication. We value clarity, kindness, and shared success.

What You’ll Be Doing

As a Trade Show & Event Assistant / Administrator, you will:

• Coordinate logistics such as shipping, AV setup, booth materials, furniture, and on-site needs.
• Track tasks and deadlines using event portals and internal tools.
• Communicate with vendors, venues, and internal teams to ensure timelines are met.
• Prepare quotes, invoices, approvals, and packing lists for events.
• Pack and ship marketing kits, swag, and materials.
• Maintain and organize inventory of promotional items, printed materials, and branded apparel.
• Support Breakfast of Champions logistics, including venue research, catering, and materials
• Assist with attendee communications, registration links, and on-site prep.
• Help clean and process event data such as lead follow-up and CRM updates.
• Provide general support across the Marketing team for event-related tasks.
• Assist Event Coordinator & Team Lead with internal User Conferences as needed

Qualifications, Skills, and Competencies

At Safe Software, we welcome diverse backgrounds and experiences. While not all candidates will have everything listed, the most successful candidates will bring many of the following:

What We’re Looking For:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• Clear and respectful communication, both written and verbal.
• Comfortable with hands-on responsibilities such as packing, organizing, and shipping materials.
• Familiar with digital tools such as spreadsheets, shared drives, and Slack.
• Able to work on site approximately two days per week for packing and event preparation.
• Eager to contribute to a respectful, inclusive, and team-oriented culture.

Nice to Have:

• Experience with event logistics, shipping coordination, or inventory management.
• Familiarity with vendor communication, budget tracking, or event portals.
• Interest in branding, events, or marketing operations.

What Sets You Apart:

• You take pride in the details and enjoy making sure everything is packed, prepared, and ready to go.
• You’re someone others can count on — reliable, responsive, and calm under pressure.
• You approach logistics with care, knowing that smooth delivery supports the success of the entire team.
• You bring a collaborative attitude and a willingness to pitch in wherever needed.

What You Can Expect

When you choose a career with Safe Software, you’re also choosing…

• Meaningful Work: Make a profound impact across our business, workplace and data integration product.
• A Supportive Environment: Feel empowered to share your ideas and implement them with high autonomy and team support.
• Social Responsibility: Become part of a team that finds meaningful ways to give back. Take paid time off to volunteer for one of our Safe-organized opportunities that align with our core community initiatives.
• Learning & Career Development: We believe in your continuous learning and growth. Take advantage of an annual learning budget and training programs paid for by Safe.
• Flexible Working Hours: Flexible and remote-friendly work arrangements to fit your lifestyle. Work when you want, and how you want to.
• Work-Life Balance: There's no place for burnout at Safe. Maintain a healthy balance of your personal and work life without splitting yourself in two. Enjoy 3 weeks of vacation to recharge, plus an additional paid 6 seasonal days off per year.
• Health & Wellness: Extended health, dental, health or lifestyle spending, and counseling benefits from day 1. That’s right, no waiting period.
• Family is important: We are dedicated to supporting our employees through parenthood and offer a Parental Leave Top-Up Program for new parents through childbirth or adoption.
• Shared Success: Share in Safe’s success with our bi-annual profit sharing and RRSP/TFSA matching program.
• An Accessible Commute: Regardless of your commute method, we’re located close to public transit, and provide complimentary parking and bike storage for our team!