Program Assistant, Public Health Protection (222743)

In accordance with the Vision Purpose and Values and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Team Leader the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel Word Power Point and related desktop publishing and graphics software to format/design run and maintain correspondence reports permits licenses procedure manuals public orders surveys newsletters web pages communications databases and spreadsheets from rough draft or as directed. Participates with criminal record check applications collection of fees and supporting other offices as required.

Gathers and compiles information as required such as confidential client and facility information and statistics. Gathers researches organizes and summarizes information for reports.

Grade 12 graduation

Office Administration Certificate including courses in word processing spreadsheet and database software

Three (3) years recent related administrative or secretarial experience in a similar environment

Or an equivalent combination of education and experience

Valid BC Drivers License

Ability to pass a criminal record check