Administrative / Clerical Pool

We acknowledge with gratitude and respect that the City of Coquitlam is located on the shared, traditional and ancestral lands of the kʷikʷəƛ̓əm, sq̓əc̓iy̓aɁɬ təməxʷ, and other Coast Salish Peoples.

One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

We are currently seeking flexible, self-motivated and highly-organized individuals to provide short term support and coverage in various departments on an as-needed basis. If you are an experienced administrative professional, are comfortable working in an auxiliary capacity and would like to apply your skills within a dynamic municipality, we would love to hear from you!

As a member of the clerical pool, you will have the opportunity to branch out and work in short term placements that range from on-call, part-time, and full time opportunities. These vacancies arise to cover situations such as vacation and employee leaves, high volume periods, and seasonal work calling for additional support. Primary responsibilities may include : front-line customer service, filing, data-entry, typing, responding to telephone / email inquiries, creating and maintaining manual and computer files and reports, and performing additional projects and assignments as required. Placements may vary from a few weeks to several months in duration and there may be breaks between assignments, therefore hours are not guaranteed.

Our ideal candidate(s) will possess strong communication skills and have a drive to provide exemplary customer service to both internal and external customers. The successful applicant must display sound judgment and be proactive and comfortable working with minimal supervision to support the needs of a busy department. Completion of grade 12 education plus a minimum of 3 years of administrative and customer service experience are required.

Additional skills and qualifications include :

• Knowledge of office practices and procedures and experience operating standard office equipment
• Accurate typing and data entry speed
• Formal training and experience using Microsoft Office suite products, specifically Microsoft Word, Excel and Outlook
• Previous experience with a centralized electronic document management system, Tempest, Maximo, Amanda, Cognos, Markview, and performing purchase orders would be considered an asset

Candidates must be available to provide auxiliary coverage during City Hall business hours of Monday to Friday, 8 : 00 am to 5 : 00 pm.

The City offers a competitive salary that will vary depending on the position covered, ranging from $22.12 to $29.13 per hour plus an additional 12% in lieu of benefits. The City has a vaccination policy that is currently suspended. However, should the policy be reinstated, it will be a requirement for all current and future employees.