Executive Assistant (3-Month Contract)

Job Description

Ignite your potential. Impact what matters.

Hi were HUB a network of doers with diverse stories and a shared goal to support our clients and communities. To do it we believe in supporting each other because great work happens when people come together and that means building a team where anyone can spark an idea and where everyone can make a difference. Where pushing ourselves forward helps us give more to others.

When you partner with us youre at the center of a vast network of risk insurance employee benefits retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy so youre ready for tomorrow.

The Opportunity!

The Executive Assistant represents the Organization in a professional polished manner and is responsible for the direct support of the Executive Leadership Team and Senior Leadership Team. From time-to-time additional support is required and provided to the Operations Team Branch Office Network and the Reception Team.

This position manages a large volume and plays a key role in leading the coordination of a wide variety of administrative and executive assistant responsibilities at a senior support level including : task scheduling reviewing prioritizing and responding to inquiries answering and returning phone calls preparing and organizing documents including the board portal maintaining records travel planning and expense reporting.

3-Month Contract position based out of our Head Office with the possibility of extension based on business needs.

Major Responsibility Areas :

Executive Support

• Manage a wide variety of projects documentation reports and communications under the general direction of the Executive
• Coordinate meetings and complete timely and accurate minutes as needed
• Coordinate pre-authorized payments and credit card payments for a variety of vendors as needed
• Coordinate a variety of travel details for the Executive and guests of HUB.

Office Management

Events Coordination

Administration Team

Project Manager

What you will bring to the role :

Why Join HUB

What makes us different than all the rest

Our Vision : To be everywhere risk exists today and tomorrow. Helping protect what matters most.

Our Mission : To protect and support the aspirations of individuals families and businesses. To empower our employees to learn grow and make a difference in their communities.

Our Core Values :

Ready to join HUB and build a career in a rapidly growing industry Apply today for the Executive Assistant opportunity at our Head Office location!

Department Business Operations

Required Experience : 2-5 years of relevant experience

Required Travel : Up to 25%

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Required Experience :

IC

Key Skills

IVR,SOAP,Avaya,Solaris,Cost Accounting Standards,Database Design,Hibernate,ITIL,Weblogic,Express.js,Contracts,ASP

Employment Type : Full-Time

Experience : years

Vacancy : 1