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Executive Assistant

Executive Assistant

City of ReginaS4P 3C8, CA
30+ days ago
Salary
CAD65576–CAD87432 yearly
Job type
  • Permanent
Job description

Job ID :  2299

Openings :  1

Jurisdiction :   Out of Scope

Division :   Communications, Service Regina & Tourism

Location Name : Regina, Saskatchewan, CA

Type of Posting :   Internal & External

Employment Type :  Permanent

Annual Salary :   $65,576.00 - $87,432.00

Date Posted : July 16, 2024

Closing Date :   July 26, 2024

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Overview :

The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently. The successful candidate will play a key role in supporting the Deputy City Manager (DCM) of Communications, Service Regina & Tourism.

Key Duties & Responsibilities :

  • Manages the DCM calendar through collaboration, prioritization, and scheduling.
  • Manages various interactions at all levels, from internal staff, City Council, residents, and business partners, keeping the DCM’s perspective in mind.
  • Assemble and provide information packages for the DCM, as well as committees and groups – files, reports, correspondence, and background materials.
  • Provides logistical support, such as confirming meeting space, preparing agendas, assembling materials, ensuring notices and information packages are distributed as required.
  • Coordinates the flow of information for interdivisional meetings and materials.
  • Builds and maintains relationships between and across divisions and external organizations.
  • Exercises professionalism and confidentiality in relation to needs of all customers, with a high degree of exceptional customer service.
  • Prepares and assembles necessary background material and files, attends meetings to take notes and prepares follow-up correspondence.

Key Qualifications :

  • Our preferred candidate will have a depth of senior-level administration experience, with a minimum of five (5) years providing direct executive leadership support.
  • Extensive experience using word processing, spreadsheets, presentations, email, and related office administration software is essential.
  • Knowledge of basic accounting functions.
  • Possesses a high degree of digital literacy, fluent in the full suite of Office 365 applications.
  • Proficient in composing correspondence from general instructions or in response to written inquiries.
  • Skilled in typing, proofreading, and highlighting various materials, including committee reports, general correspondence, and other documents.
  • Excels in relationship building and communication.
  • Possesses exceptional interpersonal skills.
  • Exhibits strong organizational skills and meticulous attention to detail.
  • Takes a proactive approach to executive administration.
  • Demonstrates sound judgment.
  • Understands the importance of urgency and acts accordingly.
  • Maintains confidentiality and understands the pivotal role of an Executive Assistant within the organization.
  • Demonstrates high confidence and the ability to work independently in a dynamic and time-sensitive environment.

    • Additional Requirements

    Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

    Successful candidate will be required to provide proof of acquired education.

    Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

    Join our team at the City of Regina and contribute to our vibrant community!

    We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.

    If you have a passion for public service and want to make a difference in our community, apply now.

    Please note that we only accept applications submitted through our online application system.