Senior Executive Assistant

Overview

VoPay’s Fintech-as-a-Service platform allows any business to embed financial services and payment capabilities into their existing applications, products or services through a single and scalable API. Our Integrated technology enables product managers and developers the flexibility and speed to build cutting-edge financial products.

About the Role

We are seeking a highly experienced and trusted Senior Executive Assistant to support a founder and senior executive with responsibilities spanning professional, corporate, and personal affairs. The role is based in Vancouver and will work closely with multiple interrelated businesses and external advisors across regions.

This position is designed for a senior professional who can operate independently, exercise sound judgment, and take ownership of complex matters, particularly when the executive is traveling or working across time zones.

Key Responsibilities

• Executive & Business Support
• Provide high-level executive support, including oversight of schedules, priorities, and follow-ups
• Coordinate with senior leaders and key stakeholders across multiple companies
• Act as a reliable local point of coordination when the executive is traveling or not physically present
• Maintain continuity across business activities and ensure timely execution of commitments
• Financial, Legal & Professional Coordination
• Liaise with accountants, tax advisors, lawyers, banks, and financial institutions
• Coordinate documentation, timelines, and follow-ups related to financial and legal matters
• Support banking and administrative financial activities as required
• Maintain organized records of key engagements and information
• Personal & Private Affairs
• Coordinate personal matters requiring professional or administrative support
• Assist with travel planning and logistics as needed
• Support family-related coordination on a confidential basis
• Handle sensitive matters with discretion and professionalism
• Ownership & Accountability
• Take ownership of tasks from initiation through completion
• Anticipate needs and proactively resolve issues
• Maintain structured systems for tracking actions and responsibilities
• Communicate clearly and effectively across time zones when required

The ideal candidate will have

• This role is intended for an experienced professional with 10+ years of experience supporting senior executives, founders, or principals
• Strong experience handling both business and personal matters
• Familiarity working with legal, financial, and professional advisors
• Excellent communication and organizational skills
• High level of maturity, judgment, and common sense
• Ability to operate independently with minimal supervision
• Absolute discretion and integrity
• Salary Range: $80,000- $100,000

Vopay International Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.