Program Coordinator
- Contractor
Who - the Company:
Our client is a well-established, purpose-driven professional organization dedicated to supporting healthcare professionals and advancing healthcare initiatives across British Columbia. Working closely with regional partners and stakeholders, the organization plays an important role in supporting programs that strengthen the province's primary healthcare system.
Known for its collaborative and supportive working environment, this organization offers an excellent opportunity to join a team of dedicated professionals who are passionate about making a meaningful difference in healthcare delivery across BC.
What - the Role:
Our client is seeking a Program Coordinator to join its provincial healthcare programs team on a temporary, fixed-term contract through March 31, 2027, with a strong likelihood of continued employment, subject to funding availability. This is a fully remote opportunity for someone based in British Columbia who enjoys coordinating programs, managing operational processes and working collaboratively with a variety of stakeholders.
Reporting to the Manager of Program Operations, the Program Coordinator will support the day-to-day delivery of provincial healthcare initiatives, working closely with regional team members and internal and external partners. Responsibilities include coordinating recurring program activities, meetings, webinars and events; managing program communications and documentation; and ensuring activities are effectively planned, executed and followed up on.
The role will also involve maintaining program databases, records and operational workflows using Airtable, SharePoint and Excel, including tracking program participant information, contracts, funding eligibility and related activities. The successful candidate will independently monitor assigned processes, resolve routine issues, coordinate information across departments and contribute to improving operational procedures, templates and systems.
In addition, the Program Coordinator will support small-scale projects and larger initiatives by developing project plans, tracking milestones and deliverables, coordinating stakeholders and identifying potential risks or delays. This is an excellent opportunity for someone who enjoys taking ownership, improving processes and helping a busy team deliver programs efficiently.
Who - the Candidate:
We are seeking a proactive, highly organized and collaborative professional with approximately 2-4 years of relevant experience in program coordination, operational administration, project coordination or a related field.
The ideal candidate brings strong organizational and project coordination skills, with the ability to manage multiple priorities, monitor deadlines and independently coordinate established processes. Strong proficiency with Microsoft 365, particularly Outlook, Word, Excel and Teams, is required, alongside experience using databases, spreadsheets and digital tracking systems to manage information and operational workflows.
Experience with Airtable, SharePoint or similar platforms would be an asset, as would experience coordinating projects, maintaining workplans and tracking deliverables. Previous exposure to organizing virtual meetings, webinars or program events is beneficial, while experience in healthcare, professional associations or publicly funded programs would be considered an advantage but is not essential.
Beyond technical skills, the successful candidate will be a resourceful, detail-oriented and approachable team player with excellent communication and relationship-building skills. They will be comfortable working independently in a remote environment, exercising sound judgment, resolving operational challenges and knowing when to escalate more complex matters. Our client is particularly interested in someone who is adaptable, eager to learn and motivated to contribute to process improvements while supporting a collaborative team.
Where:
Fully remote opportunity, open to candidates based anywhere in British Columbia.
How Much:
Hourly rate of $31 - $33. This is a temporary, fixed-term contract through March 31, 2027, with a strong likelihood of continued employment, subject to funding availability.
When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.