Contracts Coordinator

We are searching on behalf of our client located in Halton Hills, we are looking for a Contracts Coordinator. This is a hybrid position, 3 days in office, 2 working from home. Comes with a base salary, bonus, benefits and pension plan!

Duties and Responsibilities

• Draft, review, and negotiate vendor agreements, service contracts, NDAs, and more, making sure each one fits our risk tolerance, our team’s needs, and the law.
• Join customer negotiations by phone or video, and help colleagues understand exactly what specific terms mean for them.
• Spot contractual risks early, recommend mitigation strategies, and advise on resolving and enforcing contract issues.
• Approve customer purchase orders and keep our contract database organized and easy to navigate.
• Coach staff on contract best practices so the whole team gets sharper.
• Manage statutory filings, compliance records, and corporate registers.
• Prepare board meeting minutes and support annual reports and compliance documents.
• Help shape and roll out governance policies and procedures.
• Track global political and legal developments and advise the Senior Management Team on what they mean for us.
• Work with external law firms, our parent company, and sister companies to reduce risk across the company
• Conduct Security Trade Control (STC) checks.

What you bring

• 4+ years drafting, editing, managing, and negotiating commercial contracts, ideally in an industrial setting.
• Excellent drafting, editing, and proofreading skills, with a genuine eye for detail.
• The judgment to recognize contractual challenges and craft solutions that work for both sides.
• Confidence to research legal issues independently and liaise with outside counsel.
• Strong organization and the ability to juggle multiple priorities.
• A customer-service mindset that earns the trust of internal partners.
• Proficiency in Word, Outlook, and PowerPoint.

Bonus points for

• A post-secondary degree in law, business, or commerce with contract or commercial law coursework.
• Certification in contract management (NCCP, CPCM) or corporate governance (ICSA)
• Experience with corporate governance, contract management databases, or MS CRM.