Administrative Assistant - Sales

Administrative Assistant – Sales
Location: Moncton, NBPosition Type: Full-Time | PermanentWe are seeking an organized, proactive, and detail-oriented Administrative Assistant – Saleson behalf of our client in the Moncton, NB area to provide administrative and coordination support to sales leadership and the broader commercial team. This role plays an important part in keeping day-to-day sales activities organized and on track, supporting everything from meeting coordination and reporting to customer engagements, documentation, and internal communications.

The ideal candidate is someone who takes initiative, enjoys keeping things organized, and is comfortable managing multiple priorities while working with individuals across different departments.

What You'll Be Doing

• Administrative & Executive Support: Provide day-to-day administrative support to sales leadership and the broader team, including calendar management, meeting scheduling, travel arrangements, correspondence, and document preparation.
• Meeting & Event Coordination: Organize sales meetings, customer visits, partner engagements, tradeshows, and conferences. Prepare agendas and meeting materials, coordinate logistics, and track action items, responsibilities, and follow-up deadlines.
• Sales Reporting & Presentations: Gather and consolidate sales updates, forecasts, and performance information for weekly and monthly reporting. Prepare management reports, Excel summaries, PowerPoint presentations, and other materials for leadership meetings.
• Sales Forecasting & CRM Support: Coordinate forecast submissions and follow up on outstanding information. Assist with maintaining accurate customer and opportunity records, as well as supporting the future implementation and ongoing administration of a CRM system.
• Document & Commercial Administration: Maintain organized records of commercial agreements, contracts, pricing documents, and other important business materials. Track renewal dates, coordinate approvals and signatures, and ensure current documents are accessible to authorized team members.
• Customer & Cross-Departmental Coordination: Support communication and coordination between Sales, Marketing, Finance, Operations, customers, and business partners. Follow up on outstanding requests, commitments, and deliverables to help keep activities moving forward.
• Onboarding & Training Coordination: Assist with onboarding new sales team members by coordinating orientation schedules, training sessions, system access, equipment requests, and onboarding documentation.
• Sales Materials & General Organization: Maintain current sales presentations, brochures, templates, and supporting materials in coordination with Marketing. Maintain departmental trackers, shared resources, and administrative processes, identifying opportunities to improve organization and efficiency.

What You'll Bring

• 3–5 years of progressive administrative experience, ideally supporting management, senior leadership, or a sales/commercial team.
• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field is preferred. An equivalent combination of education and experience will also be considered.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, PowerPoint, and Teams.
• Experience coordinating meetings, managing calendars, arranging travel, and preparing reports, presentations, and business correspondence.
• Strong organizational skills and exceptional attention to detail, with the ability to maintain accurate records and documentation.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of an organization.
• Previous experience in a manufacturing, industrial, engineering, or B2B environment would be an asset.

This is an excellent opportunity for an administrative professional who enjoys being at the centre of a busy commercial team and making a meaningful contribution to its overall success. You'll play an important role in supporting sales leadership, improving coordination across departments, and helping ensure the team has the organization and resources needed to succeed. If this sounds like you, we encourage you to apply online today.

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