Proposal Writer

MatchBox Consulting Group is seeking an experienced Proposal Writer on behalf of our client, a multidisciplinary engineering consulting firm delivering building and light industrial projects across Western Canada.

This position will be responsible for developing accurate, compliant and persuasive proposals, RFQs and tender submissions for major management companies, government organizations and other clients. Working closely with Project Managers and technical teams, the Proposal Writer will transform complex information into clear, visually engaging submissions that communicate the firm's capabilities and support new business growth.

The ideal candidate brings 2+ years of proposal development or technical writing experience, preferably within engineering consulting, construction or architecture, along with exceptional writing, editing and document-production skills. This role is well suited to someone who thrives in a high-volume, deadline-driven environment and understands how to combine strong written content with polished visual presentation.

Responsibilities

• Lead the planning, drafting, editing, coordination and timely submission of RFPs, RFQs, tenders and other proposal responses.
• Review solicitation documents and identify mandatory requirements, evaluation criteria, submission instructions and formatting requirements.
• Collaborate with Project Managers, technical subject matter experts and other internal stakeholders to gather and validate proposal content.
• Develop persuasive executive summaries, cover letters, project descriptions and technical sections tailored to client requirements.
• Translate complex technical information into clear, concise and compelling proposal content.
• Leverage previous submissions, project information, staff resumes, historical data and internal resources to efficiently develop high-quality responses.
• Maintain and continuously improve the firm's proposal content library, boilerplate materials, templates, staff resumes and supporting databases.
• Review and edit proposal content for clarity, consistency, grammar, accuracy and compliance with client requirements.
• Develop and coordinate photos, graphics, charts, spreadsheets and other visual elements to create professional and engaging submissions.
• Track deadlines, maintain requirements matrices and coordinate progress reviews throughout the proposal lifecycle.
• Support continuous improvement of proposal processes and content to improve submission quality and overall win rates.
• Provide occasional administrative support and coverage as part of the broader administration team.

Qualifications

Must-Haves

• 2+ years of experience in proposal development, proposal writing, technical writing, business communications or a related field.
• Exceptional written communication skills with demonstrated ability to write clearly, concisely and persuasively.
• Experience preparing or coordinating complex, deadline-driven documents such as RFPs, RFQs, tenders or major business proposals.
• Strong editing and proofreading skills with meticulous attention to grammar, accuracy, consistency and compliance.
• Ability to manage multiple concurrent proposals and competing deadlines in a high-volume environment.
• Strong organizational, project management and time management skills.
• Strong interpersonal skills and the ability to collaborate effectively with Project Managers, technical professionals and other internal stakeholders.
• Strong document formatting and production skills using word processing and presentation software.
• Experience using graphic design or document-production tools to incorporate photos, graphics, charts and other visual elements into polished submissions.
• Strong attention to detail and the ability to interpret complex submission requirements.

Nice-to-Haves

• Proposal writing experience within an engineering consulting firm.
• Experience developing proposals within construction, architecture, healthcare or another technical professional-services environment.
• Experience responding to government or public-sector RFPs and RFQs.
• Formal education or training in communications, marketing, technical writing, business or a related discipline.
• Experience developing and maintaining proposal libraries, content databases, templates and staff resume catalogues.
• Familiarity with proposal content management systems.
• Familiarity with professional proposal practices or organizations such as the Association of Proposal Management Professionals (APMP).
• Experience supporting proposal process improvements designed to increase submission quality and win rates.

Why Join

• Join an established multidisciplinary engineering consulting firm working on approximately 400 buildings annually across Western Canada.
• Work alongside experienced professionals across mechanical, electrical, structural and civil engineering disciplines.
• Support a diverse portfolio of building and light industrial projects.
• Take ownership of highly visible proposal submissions that directly contribute to new business and company growth.
• Opportunity to help expand and improve the firm's proposal database, content libraries and templates, creating a more efficient and effective proposal process.
• Collaborative environment with direct access to Project Managers and technical subject matter experts.
• Health benefits plan with employer cost sharing.
• Employer RRSP matching program.
• Flexible start times.
• Shortened Fridays, providing an earlier finish at the end of the week.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com