OFFICE MANAGER

Location: Coquitlam, BC
Job Type: Full‑Time, Permanent or Temp‑to‑Perm
Salary: $44,000–$52,000 per year ($23–$27 per hour)
Schedule: Monday, Tuesday, Wednesday, and Friday: 7:45 AM–4:30 PM; Thursday: half-day in the morning (approximately 37 hours per week)
Start Date: ASAP

About Our Client

Our client is an established healthcare practice in Coquitlam, BC, providing professional chiropractic services to the local community. The practice offers a welcoming, well‑maintained office environment and a close‑knit team dedicated to providing excellent patient care and customer service.

They are seeking a friendly, organized, and reliable Office Manager / Chiropractic Office Assistant to support the daily operations of the clinic. This is an excellent opportunity for someone who enjoys working in a healthcare setting and takes pride in keeping an office running smoothly.

Responsibilities

• Manage daily front‑office operations and ensure the clinic runs efficiently.
• Welcome patients, assist with check‑in and check‑out, and provide friendly customer service.
• Answer incoming phone calls and emails, respond to inquiries, and schedule patient appointments.
• Maintain and update patient records, files, and administrative documentation.
• Coordinate appointment bookings, cancellations, and schedule changes.
• Process payments, assist with billing‑related administrative tasks, and maintain accurate records.
• Perform general office administration, data entry, filing, and document management.
• Support communication between patients and the healthcare team.
• Monitor office supplies and help maintain an organized, professional clinic environment.
• Handle patient information confidentially and follow applicable privacy requirements.
• Assist with other administrative and operational duties as required.

Qualifications

• Previous experience in office administration, reception, or office management is preferred.
• Experience in a chiropractic, medical, dental, or other healthcare setting is an asset.
• Strong organizational skills and excellent attention to detail.
• Excellent verbal and written communication skills.
• A friendly, professional, and patient‑focused approach to customer service.
• Comfortable using computers, email, scheduling systems, and standard office software.
• Ability to manage multiple tasks, prioritize responsibilities, and work independently.
• Strong problem‑solving skills and a proactive approach to daily office operations.
• Ability to handle confidential information with discretion and professionalism.
• Reliable, adaptable, and comfortable working in a small, close‑knit team.

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