BCIT Program Administrative Assistant

Support BCIT’s Heavy Equipment Group with administrative systems, student records, and customer service in this program assistant position. Coordinate information across instructors, students, and Institute offices.

This Program Administrative Assistant supports instructors, students, the Department Head, and the Associate Dean’s Office. Duties include attendance tracking, course files, program information, correspondence, spreadsheets, meetings, and inquiries. The position also supports committees, campus operations, and program communications.

Key Responsibilities:

• Maintain course files, attendance records, and academic information
• Answer program inquiries and liaise with Student Services
• Prepare documents, spreadsheets, presentations, correspondence, and reports
• Coordinate meetings, minutes, schedules, rooms, and follow-up actions
• Update program websites, systems, procedures, and information

Requirements:

• Grade 12 plus one year post-secondary administrative training
• Two years general office experience and related practical experience
• Intermediate Microsoft Word and Excel skills
• Database and enterprise software experience, such as Banner
• Excellent communication, organization, accuracy, and customer service skills

Bring organized administrative support, accurate records, and strong communication to BCIT’s Heavy Equipment Group and campus operations.

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