Proposal Specialist

Work Model: Hybrid – 4 days in office / 1 day from home

Salary: $75,000–$95,000 annually

Position Overview

We are seeking a highly organized and detail-oriented Proposal Coordinator to join a growing construction organization. This role will be responsible for coordinating, developing, and producing high-quality proposals, qualifications packages, presentations, and other business development materials.

The successful candidate must have previous construction industry experience and strong Adobe InDesign skills . You will work closely with business development, estimating, operations, and leadership teams to ensure proposals are professional, compelling, accurate, and submitted on time.

Key Responsibilities

• Coordinate the full proposal process from initial RFP/RFQ review through final submission.
• Create, format, and produce professional proposals using Adobe InDesign .
• Review RFPs, RFQs, and other bid documents to identify submission requirements, deadlines, and evaluation criteria.
• Work with internal teams to gather project information, resumes, project profiles, technical content, and supporting documentation.
• Develop and maintain proposal templates, project sheets, resumes, corporate information, and marketing materials.
• Ensure proposals are visually polished, consistent, accurate, and aligned with company branding.
• Coordinate proposal schedules and ensure all contributors meet internal deadlines.
• Edit and proofread proposal content for grammar, clarity, consistency, and presentation.
• Assist with presentations, interview materials, and other business development initiatives.
• Maintain an organized database of previous proposals, project information, resumes, photography, and supporting materials.
• Support continuous improvements to the company's proposal and submission process.

Qualifications

• Previous experience in the construction industry is required.
• Strong Adobe InDesign experience is required.
• Previous experience in a Proposal Coordinator, Marketing Coordinator, Bid Coordinator, or similar role is strongly preferred.
• Experience preparing construction proposals, RFPs, RFQs, or qualification packages.
• Strong proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and proofreading abilities.
• Strong organizational and time-management skills with the ability to manage multiple deadlines simultaneously.
• Comfortable collaborating with estimating, operations, business development, and senior leadership teams.
• Ability to work effectively in a deadline-driven construction environment.
• Salary: $60,000–$75,000, depending on experience.
• Hybrid schedule: 4 days per week in office and 1 day working from home.
• Opportunity to join a growing construction organization and play an important role in winning new projects.
• Collaborative environment with exposure to multiple areas of the business.

Please note: Candidates must have construction industry experience and Adobe InDesign experience to be considered.

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