Office Administrator/ Receptionist

WG Pro-Manufacturing Inc. is a dynamic co-packing company in the food and confectionery industry. We currently have an immediate opening for a Data Entry & Office Administrator who will report directly to the VP.

Duties and Responsibilities

• Answer and direct telephone calls and respond to electronic inquiries.
• Maintain detailed and accurate records of visitor requests and calls received.
• Operate standard office equipment, including fax machines, photocopiers, and computers.
• Receive deliveries, sort incoming mail, and distribute it as required.
• Monitor office supplies and restock as needed.
• Match packing slips with sales invoices and forward them to the Accounts Department for processing.
• Match receiving documents with purchase invoices and forward them to the Accounts Department for processing.
• Prepare invoices for miscellaneous items and follow up on payment approvals.
• Complete bank reconciliations and prepare bank deposits.
• Email purchase orders (POs) to existing contacts.
• Provide administrative and general office support to the team.
• Maintain and organize the general office filing system.
• Enter and maintain accurate data and records in company systems and spreadsheets.
• Assist with other administrative and data-entry tasks as required.

Required Skills & Experience

• High school diploma or General Education Diploma (GED) required.
• 2-3 years of relevant experience in an office environment.
• Proficiency in computer skills and Microsoft Office software.
• Experience with Microsoft Excel.
• Demonstrated ability to read, write, and communicate effectively in English.
• Strong attention to detail and accuracy in data entry and record keeping.
• Comfortable multitasking and prioritizing tasks independently.
• Ability to work effectively in a fast-paced environment.
• Strong organizational and administrative skills.

Pay: $45,000.00-$47,000.00 per year

Work Location: In person

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