Executive Administrative Assistant 26-096

Title: Executive Administrative Assistant
Resume Due Date: Thursday, October 29th, 2026 (5:00PM EST)
Number of Vacancies: 1
Level: Band K
Duration: 12 months
Hours of work:40
Location: 1908 Colonel Sam Drive, Oshawa, 100% onsite
Guideline Rate: Band K - $41.61-$45/hr Inc

Job Overview

• Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
• Manage the Vice-President's calendar, priorities, correspondence, calls, visitors, follow-up logs, and access to ensure effective use of executive time.
• Act as a liaison among the Vice-President, staff, senior management, Board and Executive Office, external stakeholders, and corporate groups; coordinate approvals, administrative reports, purchasing, workspace, and related services.

Qualifications

• 2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization
• Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
• Strong organizational and time-management skills, including calendar management, prioritization, coordinating multiple deadlines, and tracking follow-up actions.
• Excellent written and verbal communication skills, with the judgment and professionalism to liaise effectively with senior leaders, Board-level stakeholders, staff, and external contacts.

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