Program Assistant

Qualifications :

*******************************ENGLISH**********************************************

Position Title: Program Assistant

Reports to: Program Coordinator

Position Summary

The Program Assistant supports the Program Coordinator in the planning, implementation, and follow-up of the programs and activities. The Program Assistant contributes to the smooth day-to-day operation of programs, communicates with participants, and ensures the proper organization of the resources and materials required.

Duties and Responsibilities

• Plan and organize activities and events, then submit proposals to the Program Coordinator for approval
• Prepare the materials, documents, and resources required for activities under the supervision of the Program Coordinator.
• Welcome participants, answer their questions, and help maintain a welcoming and respectful environment.
• Maintain up-to-date attendance lists, registrations, and administrative follow-ups related to programs.
• Support facilitators and instructors during activities, as needed.
• Assist with logistics, including room setup, equipment, materials, refreshments, and other related needs.
• Facilitate communication among participants, volunteers, and the administrative team.
• Assist with collecting evaluations and feedback and preparing basic reports.
• Contribute to the promotion of programs through posters, messages, reminders, and other communication materials.
• Ensure compliance with the program policies, safety rules, and procedures.
• Perform any other related duties assigned by management or the Program Coordinator.

Qualifications

• High school diploma (a college diploma or post-secondary education in administration, recreation, community services, or a related field is an asset).
• Experience in an administrative support, recreation, program support, or coordination role, preferably in a community setting.
• Good oral and written communication skills in Arabic, French; English is an asset.
• Excellent organizational skills, punctuality, and attention to detail.
• Team spirit, reliability, and a strong commitment to community service.
• Basic knowledge of computer applications, including Word, Excel, and email.
• Ability to work in a multicultural and dynamic environment.

Working Conditions

• Part-time position.
• Flexible schedule, which may include evenings and weekends.

#J-18808-Ljbffr