SAP Project Coordinator

Project Coordinator – SAP S/4HANA Deployment

Industry: Manufacturing

Location: GTA West, Ontario

Work Arrangement: 5 days onsite

Contract: 6 months

Position Overview

The Project Coordinator will support the SAP Program Director and project management team by taking ownership of recurring administrative and coordination responsibilities. The successful candidate will ensure governance meetings are properly prepared, workstream updates are collected, project documentation is maintained, and incoming resources are onboarded efficiently.

This is a hands-on execution support role, not a strategic PMO or SAP technical delivery position.

Key Responsibilities

Project Administration & Resource Onboarding

• Coordinate onboarding of new project team members, consultants and external resources.
• Arrange project-related access, Teams channels, SharePoint folders, documentation repositories and distribution lists.
• Ensure incoming resources receive the information and access required to become productive quickly.

Governance & Meeting Coordination

• Coordinate preparation for recurring project governance meetings.
• Prepare agendas, PowerPoint presentations, status reports and supporting materials.
• Contact workstream leads approximately 48 hours before meetings to request updated slides and project information.
• Consolidate workstream updates into executive-ready presentations.
• Schedule meetings, coordinate participants and distribute materials.
• Capture decisions, meeting minutes, actions, owners and deadlines.
• Follow up on outstanding items to ensure governance meetings result in timely actions and decisions.

Workstream Coordination & Follow-Up

• Coordinate with leads across Testing, Data Migration, Integration, CSV, Training and Change Management.
• Request and consolidate updates on deliverables, milestones, risks and outstanding activities.
• Track action items and follow up with responsible stakeholders.
• Identify missing information or overdue submissions and escalate appropriately.
• Support communication between the Program Director, Project Manager, workstream leads and other project stakeholders.

Project Reporting & Documentation

• Maintain action logs, meeting records, trackers and project documentation.
• Support preparation of Steering Committee and executive reporting materials.
• Assist with coordination activities associated with testing, data migration, cutover preparation and go-live readiness.