Executive Administrative Assistant

Tasks

• Providing administrative and financial support for the Vice-President’s activities.
• Monitoring financial forecasts, accruals, budgets, invoicing, purchase requests, and expense reports.
• Keeping various dashboards up to date and monitoring the progress of ongoing projects and assignments.
• Coordinating activities related to human resources, including training, objectives, vacation, timesheets, and performance management meetings.
• Monitoring deliverables and deadlines for various corporate committees.
• Coordinating the logistics of meetings, events, and team travel, including meeting rooms, meals, accommodations, transportation, etc.
• Contributing to the optimization and improvement of internal administrative processes.
• Managing documentation and ensuring its accuracy.
• Working closely with the Vice-President and three Directors in their day-to-day activities.
• Performing any other related administrative duties.

Advantages

• 4 days per week.
• Hybrid work arrangement: 3 days on-site.
• Temporary assignment with the possibility of becoming permanent.
• Parking provided.
• Computer equipment provided.
• Stimulating professional environment where autonomy and initiative are valued.
• Competitive salary based on experience.

Job requirements

• Relevant experience as an Executive Administrative Assistant or in an administrative coordination role.
• Excellent command of the Microsoft Office suite, particularly PowerPoint.
• Ability to manage multiple priorities and files simultaneously.
• Excellent communication and coordination skills.
• Knowledge of SharePoint, Esker, Concur, or SAP is an asset.
• Proactive and resourceful.
• Strong analytical and critical-thinking skills.
• Curious, with the ability to seek out information and ask the right questions.
• Autonomous and solution-oriented.
• Ability to step back and identify opportunities to improve existing processes.
• Strong ability to collaborate with senior management.
• Excellent organizational and service-oriented skills.