Equity Administrator

What You’ll Do

:
• Support Group Head to manage calendars, schedule appointments, book conference rooms, and coordinate meetings.
• Support group expense processing, invoice tracking, purchase requests, and other routine related administrative transactions.
• Assist with the team’s travel arrangements, itineraries, and related logistics.
• Prepare meeting materials, agendas, notes, and follow-up items as required.
• Monitor shared inboxes and routine communications, directing inquiries to the appropriate person and following up when needed.
• Coordinate internal and external visitors, including workspace, building access, passes, and arrival details.
• Maintain accurate contact lists, databases, and administrative records.
• Identify opportunities to improve administrative processes, organization, and service delivery.
• Service-oriented and professional
• Organized, dependable, and proactive
• Adaptable and able to work effectively in a fast-paced environment
• Collaborative, resourceful, and comfortable working independently
• Committed to accuracy, confidentiality, and timely follow-through


What You’ll Bring:
• High school diploma or equivalent; post-secondary education in office administration or a related field is an asset.
• Previous administrative, clerical, customer service, or office support experience.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Clear and professional written and verbal communication skills.
• High attention to detail and a consistent commitment to accuracy.
• Sound judgment and discretion when handling confidential or sensitive information.

Work Arrangement:
This position is an onsite role, with the expectation that you will work 5 days a week in the office. Please note that this is subject to change based on the needs of the business.
• Work in a standard office-based environment; non-standard hours are a common occurrence. Moderate travel domestically and internationally.
• Incumbent is required to be in the office 4/ 5 days per week.


#LI-Onsite #GBM


Interested?
At Scotiabank, you’ll be joining an organization that values inclusion, accountability, innovative thinking and collaboration, a culture where people feel safe to learn, grow, and contribute while delivering exceptional results for our clients. We believe in winning together, as one team, strengthening the collaborative spirit that defines GBM’s client partnerships. We value transparency, shared goals, and purposeful work.


What's in it for you?
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.