HR Coordinator

• Job ID: ADMN-PT-26/27-082
• Location: Kingston (with Tri-Campus Responsibilities)
• Deadline: November 5, 2026
• Job Type: Administrative/Management
• Start Date: Immediately
• Department: Human Resources
• Number of Positions: 2
• Contract End Date: October 22, 2027

Position Summary

Reporting jointly to the Directors of People & Payroll Operations and Employee Relations & Workforce Abilities this position supports the general routine tasks of the Human Resources Department of the College. The successful incumbent will work primarily with the Talent Management Consultants, Total Rewards Coordinator, and the Senior Consultants Employee Relations and Workforce Abilities to support the various functions that these roles perform.

The incumbent will support all activities related to Talent Acquisition by assisting in the coordination of interview invitations with job applicants, provide prepared materials for selection committees in their preparation for selection interviews, and facilitate reference checks. The incumbent assists in the maintenance and processing of data and metrics related to the selection processes and appointments and ensures that all recruitments files are up to date. The successful incumbent will assist with the maintenance of a centralized inventory of candidate pools for high volume vacant positions that require filling on a cyclical basis.

The incumbent will also support the Employee Relations, Total Rewards, and Workforce Abilities team in taking notes during Union College Committee meetings, grievance meetings and other official meetings with the union. Will assist in the scheduling of grievance meeting. The successful incumbent will assist total rewards in finalizing draft reports and distributing them to partners both within and outside of the College. The successful incumbent will be responsible for monitoring the centralized inboxes of Talent Management, Total Rewards, and the Employee Relations functions of the College and ensure that the appropriate team member within Human Resources is contacted for triage.

QUaLifications

Education and Experience:

A minimum of a 3-year Diploma/Degree in Business Administration - Human Resources field of study.

A minimum of 6 months of experience in a Human Resources Department with exposure to Recruitment, Labour Relations, and Total Rewards.

Other Required Qualifications:

• Ability to multitask many concurrent activities.
• Strong planning and organizational skills
• Ability to prioritize effectively based on target dates and to meet client service level requirements.
• Excellent interpersonal, relationship-building, and communication skills.
• Organized, with good record-keeping skills.
• Technical skills and curiosity to adapt to new technology.
• Approachable, professional, ethical, with utmost respect for confidentiality.
• Models the Colleges’ values.
• Understanding of equitable, diverse, and inclusive practices.

Physical/Work Environment Essential Requirements:

The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

Salary & Terms

• Admin Group: Pay Band 5: $51,669 - $64,586per annum, commensurate on education and experience.
• Hours per week: 37.5
• Posted Date: October 22, 2026
• Closing Date: November 5, 2026 (4:00 p.m.)
  
• Contract End Date: October 22, 2027

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