Clinical Education Assistant

Job Summary

The School of Communication Sciences and Disorders is one of ten units that make up the Faculty of Health. The School offers nationally accredited master’s degrees in both audiology and speech-language pathology with options for both thesis and project-based degrees and which sees applicants from across Canada and internationally. Reporting to the Administrative Manager, the Clinical Education Assistant provides administrative support for the School’s clinical education programs by coordinating student placements, managing records, and supporting faculty.

Key Responsibilities

• Coordinate and support student clinical placements by managing practicum documentation, tracking requirements, maintaining records, and ensuring placement deadlines are met for students and clinical sites.
• Manage clinical affiliation agreements and placement administration by coordinating agreement renewals, obtaining signatures, tracking approvals, and ensuring agreements are in place before student placements begin.
• Maintain student compliance and liability requirements by collecting, tracking, and safeguarding immunizations, criminal record checks, vulnerable sector checks, insurance documentation, and other mandatory placement records.
• Provide administrative support to the Academic Coordinators of Clinical Education (ACCEs) through scheduling, correspondence, database maintenance, preparation of practicum materials, reports, certificates, handbooks, and accreditation-related documentation
• Support the operation of in-house clinics and clinical learning activities by scheduling clients and students, maintaining patient records in Blueprint, managing appointments, and assisting faculty clinicians with clinic administration.
• Serve as a primary liaison for students, clinical educators, and community partners by providing information on clinical education processes, placement requirements, policies, timelines, and responding to routine inquiries.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional/Health Administration diploma with a minimum of three years’ related experience (or equivalent combination of training and experience).
• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and complex scheduling requirements.
• Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, clinical educators, and external partners.
• Demonstrated proficiency with computer applications and databases, including Microsoft Office (Word, Excel, Outlook) and the ability to learn specialized systems.
• High degree of accuracy, attention to detail, and ability to maintain confidential records and sensitive student information.
• Ability to work independently while exercising sound judgment, problem-solving skills, and adaptability in a fast-paced environment.

Assets

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.