Pre-Clerkship Curriculum Coordinator

Job Summary

The Department of Undergraduate Medical Education (UGME) within the Faculty of Medicine, delivers an informative and challenging curriculum for the undergraduate students enrolled in the Medical School, which will prepare them for the next stage of their medical education. Reporting to the DMNS Operations Manager, the Pre-Clerkship Curriculum Coordinator supports the delivery of the Med 1 curriculum, student assessments, and examinations, while ensuring compliance with academic policies and accreditation standards across distributed medical education sites.

Key Responsibilities

• Coordinate and manage pre-clerkship curriculum schedules, course materials, student placements, and academic activities to ensure the timely and effective delivery of medical education programs.
• Collaborate with faculty, academic leaders, clinical departments, and distributed campus partners to support curriculum planning, scheduling, resource allocation, and program consistency across sites.
• Maintain and administer curriculum, student, and assessment information systems, ensuring the accuracy, integrity, confidentiality, and timely distribution of academic records and materials.
• Coordinate the development, administration, invigilation, and reporting of student assessments and examinations while ensuring compliance with Faculty of Medicine policies, procedures, and accommodation requirements.
• Monitor and resolve curriculum and assessment issues, provide recommendations for process improvements, and support the implementation of new technologies, systems, and educational initiatives.
• Provide operational, administrative, and project support to medical education leadership, committees, accreditation activities, faculty, staff, and students, contributing to the overall delivery and continuous improvement of undergraduate medical education programs.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional diploma plus approximately three to five years of related work experience (or equivalent combination of training and experience).
• Demonstrated experience coordinating multiple priorities, managing competing deadlines and working effectively in a fast-paced environment with minimal supervision.
• Excellent organizational, interpersonal, communication and presentation skills with the ability to collaborate effectively with faculty, staff, students and external partners.
• Proven ability to exercise sound judgment, maintain confidentiality and manage sensitive student and academic information with professionalism and discretion.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and SharePoint.

Assets

• Experience working in a medical education, post-secondary, healthcare or academic administration environment.
• Knowledge of medical education programs, curriculum administration, student assessment processes and academic policies and procedures.
• Experience using educational and administrative systems such as ExamSoft, Brightspace, One45, Banner, DalMedix and Adobe applications.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.