Accounts Payable Administrator

Accounts Payable Administrator

We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.

Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.

Your success will be defined by your ability to:

• High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
• Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
• Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
• Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
• Support account reconciliations and assist with year-end close and holiday coverage activities.
• Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.

Your Strengths Include:

• 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
• Mandatory software requirement: Strong hands-on proficiency with QuickBooks; prior experience with Procore is considered a strong asset.
• Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.
• Self-starter mindset with proven ability to hit the ground running with minimal oversight.
• Strong communication skills for liaising with Project Managers, internal teams, and external vendors.