Administrative Secretary

Position Overview

Reporting to the Director, Protection Services, the incumbent provides general administrative support. This includes scheduling appointments, meetings, and meeting rooms; timekeeping, scheduling and payroll support; word processing, data entry, records management, and statistical data collection; processing and distributing incoming and outgoing correspondence; coding invoices and expense claims; maintaining staff schedules and coverage information; and performing a variety of other administrative duties as required.

Experience

• Two years’ related experience required, including scheduling/timekeeping experience.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Experience scheduling and coordinating meetings.
• Ability to record and prepare minutes and agendas.
• Experience with distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a file system.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Keyboarding speed of 50 wpm required.
• Proficiency with computerized systems (Microsoft Word, Outlook, Access, PowerPoint and Excel) is required.
• Ability to learn and adapt to new computerized programs.
• Ability to effectively work as a team member.
• Experience with email and computerized calendars.
• Ability to maintain confidentiality.
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Demonstrated ability to work independently, with minimal supervision.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.