Fleet Coordinator

Tasks

• Maintain up-to-date records of trucks, trailers, and equipment, including ownership documents, assignments, and unit status;
• Plan and coordinate preventive maintenance, inspections, repairs, recalls, and service appointments with vendors;
• Ensure vehicle availability and coordinate fleet assignments based on operational requirements;
• Monitor maintenance schedules, inspections, warranties, and ongoing repairs;
• Manage registrations, permits, renewals, and ownership transfers with the SAAQ and other relevant authorities;
• Maintain complete and accurate records related to vehicles, inspections, repairs, insurance, and regulatory documentation;
• Ensure vehicles and equipment meet all safety and compliance requirements before being put into service;
• Collaborate with drivers and operations teams to address mechanical issues, coordinate repairs, and arrange replacement vehicles when required;
• Track fleet-related expenses, review quotes and invoices, and contribute to cost control initiatives;
• Build and maintain effective relationships with maintenance, rental, towing, and equipment suppliers;
• Analyze recurring issues, prepare reports, and recommend improvements to fleet management practices;
• Monitor applicable regulatory requirements and support compliance with dangerous goods transportation regulations when necessary;
• Participate in the follow-up of incidents, collisions, and equipment failures in collaboration with relevant stakeholders;
• Perform any other administrative duties related to fleet management.
• If you are ready to take on new challenges, we would like to meet you!

Advantages

• Annual salary between $75,000 and $80,000;
• Group insurance plan, with 75% of premiums paid by the employer;
• Access to a group RRSP following the probation period;
• Partial remote work option after the integration period, based on demonstrated autonomy and performance;
• Collaborative work environment offering training and support;
• Opportunities for professional growth within the organization.

Job requirements

• College diploma in fleet management, transportation, operations management, logistics, business administration, or a related field; an equivalent combination of education and experience will also be considered;
• Minimum of three years of experience in fleet coordination, commercial vehicle administration, transportation compliance, or equipment maintenance coordination;
• Experience in the trucking, commercial transportation, distribution, or fleet management industry;
• Knowledge of vehicle registration procedures, permits, ownership transfers, and regulatory requirements related to the SAAQ;
• Understanding of commercial vehicle inspections, preventive maintenance, and document management practices;
• Proficiency with Microsoft Office and comfort using fleet, maintenance, or transportation management software;
• Strong organizational, planning, and prioritization skills;
• Ability to manage multiple files and deadlines simultaneously in a fast-paced environment;
• Excellent communication and problem-solving skills;
• Demonstrated attention to detail, autonomy, and professionalism;
• Availability to respond to fleet-related operational emergencies outside regular business hours, including evenings and weekends, when required;
• Experience with tanker trucks, dump trailers, flatbeds, or container chassis (asset);
• Knowledge of bulk transportation, freight, or chemical product distribution (asset);
• Knowledge of dangerous goods transportation requirements (asset).