Accounts Payable / Accounts Receivable Coordinator - Contract

Our client, a faith-based long-term care organization in Unionville, Ontario, that provides residential care, personal support, and health services for seniors who need assistance with daily living. They are looking for an Accounts Payable / Accounts Receivable Coordinator for a 3-Month contract in Unionville area. This role will be 5 days in office to start, then hybrid 2 days in office after 2–3-week training period with a strong potential for to become permeant for the right fit.

As the Accounts Payable / Accounts Receivable Coordinator you will manage the day-to-day accounts payable and accounts receivable operations while helping strengthen financial processes and reporting. This is an excellent opportunity for an accounting professional who enjoys taking ownership, resolving discrepancies, and identifying opportunities to improve efficiency. With a finance system upgrade underway, you’ll also have the chance to contribute to system testing, process improvements, and documentation.

Key Responsibilities:

• Manage the full-cycle AP process for approximately 200 invoices per month, including invoice coding, approval workflows, payment runs, and vendor reconciliations.
• Process and monitor invoices through a cloud-based AP automation platform.
• Respond to vendor inquiries, resolve discrepancies, and maintain accurate AP records and subledger balances.
• Prepare and manage monthly resident billing for approximately 150 residents across two buildings.
• Oversee collections by following up on overdue accounts, resolving billing issues, and maintaining accurate accounts receivable aging reports.
• Post payments and receipts, investigate discrepancies, and reconcile the AR subledger to the general ledger.
• Prepare monthly AP/AR reports and provide financial information to support the CFO.
• Review and clean up historical account balances to improve accuracy and support audit readiness.
• Assist with the ongoing finance system upgrade, including user testing, validating new features, and supporting system integrations.
• Document workflows and recommend process improvements to strengthen controls, accuracy, and efficiency.

Must-Haves:

• 3+ years of full-cycle accounts payable and accounts receivable experience, including collections.
• Experience with a mid-market ERP system such as Sage 300 (ACCPAC), Microsoft Dynamics GP (Great Plains), or a comparable platform.
• Strong Excel skills, with demonstrated experience in reconciliations, reporting, and resolving discrepancies.
• Excellent attention to detail, organizational skills, and the ability to manage competing priorities.
• A proactive, hands-on approach with an interest in process improvement, systems implementation, and workflow optimization.
• Experience in healthcare, long-term care, or a similarly regulated environment is an asset.
• Familiarity with PointClickCare is considered an asset but is not required.

Additional Information

• Successful candidates must complete a criminal record check and credit check. TB screening may also be required in accordance with the organization's requirements and applicable long-term care practices.

The organization is Christian faith-based and begins each day with a brief Scripture reading broadcast over the public address system.



TMGCT