Office Administrator

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

We’re looking for an organized, service-oriented Office Administrator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors. This role is ideal for someone who enjoys variety, takes initiative, and can confidently manage multiple administrative priorities.

What You'll Do Here:

• Answer phones and attend to visitors at the front desk.
• Direct phone calls and visitors to the appropriate personnel.
• Manage internal on-call and external after hours call services.
• Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
• Provide support for boardroom meeting bookings and ensure smooth connectivity for users.
• Provide assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
• Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.).
• Monitor and replenish the office supplies inventory.
• Maintain and replenish the kitchen areas ensuring they are stocked and tidy.
• Prepare mailings or courier requests.
• Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
• Support travel booking and expense processing as required.
• Other related general administrative duties as required.

What You Bring to the Team:

• Superior customer service.
• Detail Oriented.
• Good computer skills using MS Office Products.
• Must be able to deal with sensitive issues in a confidential manner.
• Strong communication skills, dealing tactfully with employees, visitors, and customers.
• Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
• Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
• High school Diploma and preference for post-secondary with a business or administrative diploma.