Site Labour Relations Coordinator

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work. Reporting to the Manager of Labour Relations, the Site Labour Relations Coordinator is responsible for supporting the successful attraction, development, onboarding, and administration of the craft workforce by coordinating recruitment activities, apprenticeship programs, training initiatives, DSP programs, and workforce documentation while ensuring a positive experience for employees, candidates, and project stakeholders. Please Note:

• Current project locations are in Fort Saskatchewan, AB and Gibbons, AB and all roles support work on active project sites. These projects are not accessible via public transportation.
• Regular working hours are between 6:00 am - 4:30 pm.
• Shifts may be 10 consecutive work days with 4 consecutive days off, or 5 consecutive work days (Monday - Friday) with 2 consecutive days off, depending on the assigned project site.

What You'll Do Here:

• Support craft recruitment activities by posting job opportunities on SuccessFactors and online job boards.
• Source and screen candidates for craft and skilled trades positions.
• Assist recruiters with workforce planning and hiring initiatives to support project staffing requirements and coordinate candidate communications as required.
• Prepare and coordinate project-specific recruiting packages for candidates.
• Coordinate onboarding logistics and communicate onboarding requirements to candidates and project teams.
• Administer apprenticeship programs and support apprentice workforce development initiatives.
• Verify apprentice registrations, apprenticeship status, and journeyperson/Interprovincial Red Seal certifications.
• Request and track apprenticeship hours submitted to the applicable apprenticeship authority.
• Prepare apprenticeship letters and supporting documentation.
• Coordinate apprentice sponsorship activities and maintain sponsorship records.
• Support apprentice progression tracking and reporting.
• Coordinate the scheduling and administration of craft training programs.
• Work with internal stakeholders to identify and coordinate workforce training needs.
• Coordinate the onboarding and setup of Direct Service Providers (DSPs) by collecting and maintaining required documentation, ensuring compliance with company requirement, and facilitating approval processes.
• Work closely with Procurement, Finance, and other internal stakeholders to facilitate vendor setup and approval processes.
• Collect, verify, and maintain employee certifications, tickets, licenses, and qualifications.
• Maintain accurate employee and workforce records in applicant tracking system, onboarding, and document management system.
• Ensure workforce documentation meets project, client, and regulatory requirements.
• Build positive working relationships with project teams, craft employees, training providers, recruitment partners, and external stakeholders.
• Respond to inquiries related to recruitment, onboarding, training, apprenticeship, and workforce programs.
• Assist in developing and maintaining recruitment, onboarding, training, and apprenticeship processes and procedures.
• Identify opportunities to improve administrative efficiency and workforce support programs.
• Support reporting and data tracking related to recruitment, training, apprenticeship, and onboarding activities.
• Prepare reports and provide data related to recruitment activity, workforce onboarding, apprenticeship progression, training compliance, and workforce program participation.
• Participate in workforce, payroll, and labour relations data audits as required.
• Ad-hoc help to the HR team with craft data (headcount, CBA info, turnover data, etc.) and investigations support.
• Other job duties as required.

What You Bring to the Team:

• Certificate, diploma, or equivalent experience in Human Resources, Business Administration, Labour Relations, or a related field.
• 1-2 years of experience in recruitment coordination, workforce administration, training coordinator, or a related role.
• Knowledge of apprenticeship programs, skilled trades classifications, and workforce development initiatives is an asset.
• Experience coordinating training programs, onboarding activities, and workforce documentation is an asset.
• Experience working with applicant tracking systems and recruitment platforms is an asset.
• Strong understanding of document management and record-keeping practices is an asset.
• Strong organizational and administrative skills, with the ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.
• Experience in industrial construction, maintenance, energy, mining, or other craft workforce environments is considered an asset.
• Familiarity with unionized environments and collective agreements is considered an asset.
• Excellent Computer skills, including proficiency in Microsoft Office applications (Outlook, Excel, Word, and PowerPoint).
• Valid Class 5 Driver's Licence and the ability to travel as required.