OFFICE MANAGER

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive candidates, are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies, and we represent BC's TOP Employers!

Location: Coquitlam, BC
Job Type: Full-Time, Permanent or Temp-to-Perm
Salary: $44,000–$52,000 per year ($23–$27 per hour)
Schedule: Monday, Tuesday, Wednesday, and Friday: 7:45 AM–4:30 PM; Thursday: half-day in the morning (approximately 37 hours per week)
Start Date: ASAP

About Our Client

Our client is an established healthcare practice in Coquitlam, BC, providing professional chiropractic services to the local community. The practice offers a welcoming, well-maintained office environment and a close-knit team dedicated to providing excellent patient care and customer service.

They are seeking a friendly, organized, and reliable Office Manager / Chiropractic Office Assistant to support the daily operations of the clinic. This is an excellent opportunity for someone who enjoys working in a healthcare setting and takes pride in keeping an office running smoothly.

Responsibilities

• Manage daily front-office operations and ensure the clinic runs efficiently.
• Welcome patients, assist with check-in and check-out, and provide friendly customer service.
• Answer incoming phone calls and emails, respond to inquiries, and schedule patient appointments.
• Maintain and update patient records, files, and administrative documentation.
• Coordinate appointment bookings, cancellations, and schedule changes.
• Process payments, assist with billing-related administrative tasks, and maintain accurate records.
• Perform general office administration, data entry, filing, and document management.
• Support communication between patients and the healthcare team.
• Monitor office supplies and help maintain an organized, professional clinic environment.
• Handle patient information confidentially and follow applicable privacy requirements.
• Assist with other administrative and operational duties as required.

Qualifications

• Previous experience in office administration, reception, or office management is preferred.
• Experience in a chiropractic, medical, dental, or other healthcare setting is an asset.
• Strong organizational skills and excellent attention to detail.
• Excellent verbal and written communication skills.
• A friendly, professional, and patient-focused approach to customer service.
• Comfortable using computers, email, scheduling systems, and standard office software.
• Ability to manage multiple tasks, prioritize responsibilities, and work independently.
• Strong problem-solving skills and a proactive approach to daily office operations.
• Ability to handle confidential information with discretion and professionalism.
• Reliable, adaptable, and comfortable working in a small, close-knit team.

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait to apply today!

Visit our website for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's #1 Employment Agency and represent BC's top employers!