Degree Audit and Registration Clerk

Job Summary

The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students. Reporting to the Assistant Registrar, Registration and Degree Audit, the Degree Audit and Registration Clerk provides administrative support for student registration, degree audit, and academic record processes.

Key Responsibilities

• Maintain and update Degree Audit Reporting System (DARS) degree audits, including approved waivers, student record changes, and degree verification reporting.
• Support DARS administration through system configuration, reporting, table maintenance, testing, and process documentation.
• Maintain student registration records and assist with resolving registration errors, course changes, and related issues.
• Verify registration for designated student populations and communicate registration changes and updates to students.
• Develop and maintain DARS and registration training and reference materials, and support training sessions and workshops.
• Provide backup academic records support, including parchment production and enrolment and graduation confirmation letters.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration program with three to five years’ experience (or equivalent combination of training and experience).
• Experience supporting student registration, academic records, or degree audit processes.
• Strong analytical skills with a high degree of accuracy and attention to detail when maintaining student records and system data.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Demonstrated ability to develop clear documentation, training materials, procedures, and user guides.

Assets

• Knowledge of the Ellucian Banner system and College Source DARS system.
• Experience in a Registrar’s Office or post secondary academic administration environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.