Finance Manager

Our client is a large, multidisciplinary community healthcare organization in Ontario, providing a broad range of primary care and allied health services. Reporting to the Executive Director, the Finance Manager will oversee all financial and accounting functions, including accounts payable and receivable, budgeting, financial reporting, and regulatory compliance. The role will also provide strategic financial guidance to senior leadership and the Board of Directors, while leading a small team and driving improvements to the finance function’s processes, systems, and overall effectiveness.

Responsibilities

• Maintain the financial health and integrity of the organization.
• Develop, implement, and regularly review financial policies, processes, procedures, and internal controls that align with the organizations strategic direction and protect its financial interests.
• Ensure all financial transactions, payroll entries, journal entries, and accruals are accurate and comply with applicable legislation, Generally Accepted Accounting Principles (GAAP), funding requirements, and regulatory guidelines.
• Maintain accurate and timely financial records, including general ledger transactions, accounts payable and receivable, payroll entries, and account reconciliations.
• Prepare trial balances for all general ledger accounts and ensure bank reconciliations are completed monthly.
• Prepare monthly budget updates and financial reports for the Executive Director and Leadership Team.
• Prepare and present quarterly financial statements to the Board Finance Committee for review and approval.
• Prepare and distribute required financial reports to Ontario Health, the Board of Directors, the Finance Committee, funding sources, and other organizations, as required.
• Liaise with Ontario Health representatives regarding financial reporting, funding requirements, guidance, and inquiries.
• Lead the annual operating budget and financial planning process in collaboration with the Executive Director, including developing, administering, and reviewing financial plans and budgets; monitoring progress and variances; and keeping the Leadership Team and Board of Directors informed of the organizations financial position.
• Lead and support an efficient, accurate, and well-organized year-end and external audit process, including preparing year-end financial statements, reports for funding sources, T4 Summaries, T4 slips, and supporting documentation required by the external auditors.
• Oversee and ensure the integrity and timely completion of payroll, T4s, Records of Employment, and group benefit plan payments in collaboration with the Payroll and Benefits Analyst.
• Lead, mentor, and support the Finance team, consisting of the Finance Coordinator and Payroll and Benefits Analyst, while promoting accountability, collaboration, and continuous improvement.
• Develop and maintain an accurate inventory of fixed assets and coordinate their procurement in collaboration with the Purchasing and Facilities Coordinator.
• Oversee the financial and administrative aspects of organizations facilities, including lease agreements, leasehold improvements, renovations, purchasing, and general maintenance
• Coordinate agreements and purchases with organizations physicians when Nurse Practitioners are recruited to work within physician practices.
• Identify opportunities to strengthen financial systems, reporting, controls, and departmental processes to enhance the effectiveness and efficiency of the Finance department.

Requirements

• University degree in finance, accounting, business administration, or a related discipline, combined with a minimum of 5+ years of relevant financial management experience.
• Chartered Professional Accountant (CPA) designation in good standing.
• Demonstrated experience leading, developing, and mentoring a finance team.
• Progressive experience in financial management, including experience in positions such as Financial Analyst, Finance Manager, or a comparable role.
• Experience managing financial operations within a non-profit, healthcare, or publicly funded organization is considered an asset.
• Strong knowledge and practical application of Generally Accepted Accounting Principles (GAAP).
• Demonstrated financial analysis, budgeting, forecasting, and reporting experience, with exceptional accuracy and attention to detail.
• Experience overseeing and administering payroll; experience using Payworks is considered an asset.
• Experience using QuickBooks Desktop.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Word, Outlook, payroll systems, and accounting software.
• Knowledge of applicable provincial and local legislation, government policies, funding requirements, and reporting practices relevant to the services provided by the organization.
• Excellent communication, presentation, interpersonal, networking, and problem-solving skills.
• Demonstrated emotional intelligence, sound judgment, discretion, and the ability to manage sensitive and confidential financial information.
• Proven ability to build effective, collaborative relationships with colleagues, organizational leadership, the Board of Directors, government and funding representatives, and other external stakeholders.
• Takes responsibility for assigned tasks and shows initiative to suggest improvements to systems, processes, and procedures.
• Highly organized, the ideal candidate manages his/her time well and brings projects in on time and on budget. He/She will have excellent communication skills and will be adept at explaining complex ideas and concepts in simple terms and ensuring open lines of communication throughout the organization.
• He/She is not afraid to ask new questions and challenge the status quo in the best interests of the business and is skilled at persuading experienced managers to think about the business differently.

Personal Characteristics

• Trustworthy, high integrity
• Strong communicator, sets the tone for openness, transparency, and respect
• Possesses a high degree of resiliency and is energized by a fast paced, dynamic growth environment, innovative mindset
• Understand what needs to be done to continue to mature the organization's financial acumen and processes
• Makes sounds decisions, is focused and explicit in his/her decision making
• Consultative and collaborative - rolls up sleeves!
• Values teamwork and inspires achievement in others
• Is respected for his/her technical expertise, valued guidance, and track record
• Strategic mindset: drives change effectively

Additional Information:

The Mason Group is committed to fostering a diverse, inclusive, and accessible recruitment process. We welcome applicants from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

This role is for an immediate vacancy, and we are actively hiring.

Technology-assisted screening tools including AI may be used during the recruitment process; however, all applications are reviewed by our Consultants.

TMGNY