Director of Maintenance

Director of Maintenance

Department: Maintenance

Reports to: Administrator

Supervises: Maintenance Technicians and grant workers; coordinates and oversees contracted work

Location: The Northside Community Guest Home building and grounds

Purpose

Plan, organize and oversee the maintenance department to support the safe, reliable operation of the Home’s building, grounds, equipment and mechanical systems. Coordinate preventive maintenance, repairs, contractors and capital projects in collaboration with the Administrator.

Department leadership

• Assign and prioritize maintenance work, coordinate daily activities and monitor work quality and completion.
• Provide direction and job-related training to maintenance staff and grant workers, and address work concerns with the Administrator as needed.
• Coordinate maintenance activities with other departments to minimize disruption to residents, staff and services.
• Arrange contractor services within approved authority, communicate work requirements and monitor completion.

Building and equipment maintenance

• Develop and maintain a preventive maintenance program, including schedules for inspections, testing, servicing, adjustments and repairs.
• Operate and maintain boilers and associated equipment and systems in accordance with operating procedures and applicable safety requirements.
• Perform routine boiler room maintenance, including cleaning boiler tubes, lubricating pumps, motors and gearboxes, replacing valve packings and servicing filters, within the scope of training and qualifications.
• Maintain ventilation equipment and emergency generator systems, and arrange required testing and servicing.
• Inspect and repair furniture, fixtures and equipment, including painting and refinishing as needed.
• Perform carpentry, plumbing, electrical, mechanical and other maintenance work within the scope of training and qualifications; arrange qualified contractors when required.
• Maintain the grounds and coordinate or perform snow removal and seasonal upkeep.
• Operate and maintain hand tools, power tools and groundskeeping equipment. Assist with heavy housekeeping and window cleaning when needed.

Safety and maintenance records

• Maintain the Home’s fire prevention and safety program within the maintenance department’s responsibilities, including fire protection equipment inspections, servicing and logs.
• Maintain accurate operating, inspection, preventive maintenance and repair records for building equipment and mechanical systems.
• Identify and report equipment failures, unusual operating conditions and fire or safety hazards; arrange or carry out corrective action within approved authority.
• Follow applicable occupational health and safety requirements, building and equipment standards, inspection requirements and facility policies.
• Promote safe work practices, appropriate use of protective equipment and safe storage of tools, materials and supplies.
• Participate in quality assurance, risk management and in-service training. Protect resident privacy and maintain confidentiality.

Budget and capital projects

• Assist with preparing and administering the department’s budget, monitor expenditures and identify opportunities to control costs.
• Maintain appropriate inventories of tools, equipment and supplies, track usage and arrange purchases within approved authority.
• Work with the Administrator to identify capital project needs, define requirements, obtain cost estimates and oversee approved work through completion.
• Provide maintenance, equipment, expenditure and project updates to the Administrator as required.

Qualifications

• High school diploma and a relevant trade school diploma or certificate in building or equipment maintenance. An electrical trade qualification is preferred.
• Relevant experience in building maintenance and mechanical systems; experience coordinating maintenance work and supervising staff is preferred.
• Practical knowledge of painting, carpentry, plumbing, electrical systems, mechanics, equipment repair and welding, with an understanding of when specialized services are required.
• WHMIS training and knowledge of safe work practices for maintenance activities.
• Ability to plan and prioritize work, solve maintenance problems, keep accurate records and communicate effectively with staff and contractors.
• Proficiency with Microsoft Word, Excel, email and web browsers.

Working conditions and equipment

• Ability to lift and carry up to 50 lbs using safe lifting techniques and appropriate equipment.
• Work takes place indoors and outdoors and involves walking, standing, bending, kneeling, ladder use, lifting and moving materials and equipment. Duties involve hand and power tools, paints, maintenance supplies, boiler room equipment, and snow removal and lawn care equipment. Use appropriate protective equipment, safe handling methods and assistance when required.

Hours of work

• Regular hours are Monday to Friday, 8:00 a.m. to 4:00 p.m., subject to change based on facility needs. In an emergency, you may be contacted outside regular work hours and required to report to work.
• Other related duties may be assigned within the scope of the position.