Project Coordinator/Administrator
- Full-time
Job Description
As the Project Coordinator you will be involved in:
Coordination & Administrative Support
- Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
- Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
- Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
- Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
- Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records.
- Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
- Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
- Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
Qualifications
- Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects
- Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments
- Outstanding written and verbal communication skills (critical requirement), with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required.
- Solid understanding of project management methodologies and best practices.
- Strong organizational and time-management skills, with the ability to prioritize effectively
- Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders.
- Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field.
- PMP certification is highly desirable.
- Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project.
- Strong aptitude for numbers, technology, and web‑based data platforms.
- Experience with document management workflows, activity tracking systems, and visual reporting tools.
- Confident and comfortable in client‑facing roles.
Additional Information
What's in it for you...
- 100% covered health and dental benefits for you and your dependents (including paramedical services)
- Health spending account, to top up expenses not covered in the benefits program
- RRSP option with company matching
- Annual learning and development budget
- Access to a range of online learning tools, and support for career development and growth
- Coverage of one professional membership or license fee per year, if directly related to your role
- We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging
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