Logistics and Protocol Coordinator

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy.

Our success is made possible by our talented and dedicated workforce. We value diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth.

If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you!

Job Description

The House of Commons Procedural Services is currently looking to staff the Logistics and Protocol Coordinator position.

Procedural Services provides a full range of procedural and legislative services to the Speaker, Parliamentarians and Officers of the House of Commons.

Our service area provides a secretariat function to committees and organizes, on behalf of both the Senate and the House of Commons and their Speaker, the participation of the Parliament of Canada in international and interparliamentary activities in Canada and abroad.

The International and Interparliamentary Affairs Directorate is responsible for the coordination of the Parliament of Canada’s external relations and activities.

The Committees and Legislative Services Directorate supports all committees of the House of Commons. This support includes providing advice on parliamentary procedure and practice as well as all the administrative, financial, technical and logistical assistance required for committees to meet their objectives.

In this role, you will be responsible for the development of a planning framework as well as establishing the standards, procedures and coordination of a center of expertise required to deliver all aspects of logistics and protocol efficiently for high-level visits, ceremonial events, parliamentary committee activities and parliamentary conferences.

You must ensure that all arrangements are delivered in a timely and consistent manner and that all financial and administrative policies are adhered to.

The Logistics and Protocol Coordinator may be assigned to the Protocol team or the Conference team with the International and Interparliamentary Affairs Directorate, or to the Logistics team with the Committees and Legislative Services Directorate.

Periodically, Logistics and Protocol Coordinators may be asked to rotate between these assignments.

You may be required to travel, and / or work extended or irregular hours, weekends or overtime on short notice in support of these responsibilities.

On-site work schedules vary according to operational needs. Individuals must be willing to work up to five days per week on-site.

Top Reasons to Join the Procedural Services Team

We're dedicated to building an inclusive culture where employees can do their best work. We ensure that employees feel valued by helping them grow as people, not just as professionals.

In this position, you will have the opportunity to participate and contribute to the planning of activities, conferences and events involving prestigious clients.

The variable tasks will not only offer you an exciting daily routine, but also the opportunity to work in a versatile environment.

You will play a key liaison role with various parties such as House, Senate and other parliamentary precinct services. You will be exposed to and gain knowledge of many facets of the organization.

• Training and development opportunities.
• Work-life balance / 35-hour workweek
• 4 weeks’ vacation (minimum)

Qualifications

Education :

A post-secondary school degree or diploma in a discipline related to the functions of the position OR an acceptable combination of education, training and relevant experience.

Experiences :

• Significant experience in managing multiple, simultaneous complex activities, events or projects under considerable pressure and within tight timeframes;
• Experience providing superior quality services to various clients, including high profile;
• Experience dealing with internal and external stakeholders and suppliers;
• Experience supervising and / or coaching staff;
• Experience with financial systems and budget management within organizations.

Assets :

• Experience working in a fast paced and changing environment with unpredictable demands and at times conflicting priorities;
• Experience coordinating national or international activities including high-level meetings, visits, protocol events, committee activities, or operational reviews;
• Experience in the financial management of activities including procurement and contracting and the planning, forecasting and management of project budgets for events, visits or conferences;
• Experience troubleshooting and providing advice to management on protocol and logistical issues (e.g., order of precedence, travel logistics).

Additional Information

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [email protected].

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required.

The profile for this position is CBC. Consideration may be given to candidates with other linguistic profiles.

Priority may be given to employees working for the House of Commons Administration and Parliamentary Partners.

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Qualified candidates may be considered for future vacancies for this role or for other similar and / or related roles on an indeterminate and / or fixed term basis.

Learn more about us! Visit Ourcommons.ca.

To learn about our hiring process, visit Eligibility and Selection .