Training Administrator

Job Description

CEDA is looking for a Training Administrator to join our Calgary team and keep one of the key pieces of our Training team running smoothly: the details. From entering employee training information to keeping records accurate and up to date, you’ll be the person making sure the right information is in the right place when it’s needed. If a well-organized system and a clean set of records sounds like your kind of thing, keep reading!

This role is a great fit for someone who enjoys working with data and takes pride in getting the details right. There’s plenty of data entry, but it’s not about simply clicking through a screen; accuracy, consistency, and knowing when something doesn’t look right are what make the difference. You'll also work with internal customers to investigate and resolve discrepancies, helping ensure our training records are accurate, reliable, and running smoothly. Apply now and be part of an established organization recognized as one of Canada’s Best Managed Companies!

What We Offer:

• Excellent benefits and matching pension contributions starting on your first day!
• Monday to Friday, 40 hours per week, with the flexibility to work 3 days in office and 2 days from home
• CEDA’s Office is located along the scenic Bow River!
• A collaborative and supportive team culture that encourages learning and growth

Key Duties & Responsibilities:

• Maintain accurate, complete, and up-to-date training records to support accurate training tracking and reporting
• Enter, update and maintain employee training information within the Learning Management System, ensuring information and records are entered accurately and in a timely manner
• Work with Operations and other internal teams as required to clarify training records, resolve discrepancies, and respond to record-related inquiries
• Support new hire training administration, including orientation, HSE training, and other required training activities
• Assist with training reports, record tracking, audits, and other administrative activities to support the training team
• Other duties as assigned

Role Specifications:

• Minimum 1 year of administrative, data entry or related experience
• Experience working with databases, software systems or Learning Management Systems is considered an asset
• Experience in training, learning and development, or a related environment is considered an asset
• Working knowledge of Microsoft Excel
  • Ability to navigate spreadsheets, filter data, and use basic search functions
• Flexibility to occasionally work outside regular business hours during peak periods, as required

Personal Characteristics:

• You’re the type of person who notices when something doesn’t look quite right and won’t be satisfied until the details are checked and corrected
• There’s something satisfying about a clean spreadsheet, an organized record, and knowing the information is exactly where it needs to be
• Repetitive work doesn’t slow you down! You can stay focused, consistent, and accurate even when working through high volumes of data
• You like having a list to work through, but can switch gears when a priority request comes your way

Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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