Clerk 1 / Receptionist (ADM02)

Job Description

Client: Government of Nova Scotia – NS Housing Corporation

Location: 101 Magee, Middleton, Nova Scotia

Position: Clerk 1 / Receptionist (ADM02)

Contract Term: September 24, 2026 – October 16, 2026

Duration: 17 business days

Schedule: Monday to Friday, 7 hours/day

Hours: 35 hours/week

Work Arrangement: On-site

Openings: 1

Pay/Rate Structure: Hourly

Position Overview

The Government of Nova Scotia – NS Housing Corporation is seeking a Clerk 1 / Receptionist (ADM02) to provide front-office reception and general clerical support at the Middleton office.

The successful candidate will perform a variety of standardized clerical tasks using defined and established methods and procedures, with a strong emphasis on accuracy and attention to detail. The position works under direct supervision and requires professional interaction with members of the public and internal staff.

Key Responsibilities

• Greet and assist members of the public in a professional and courteous manner.
  
• Operate the office switchboard and direct incoming calls appropriately.
  
• Prepare, organize, process, and file correspondence in accordance with established procedures.
  
• Maintain accurate and organized files and records.
  
• Order supplies for various office equipment as required.
  
• Receive, sort, and distribute inter-office mail.
  
• Provide general clerical and administrative support to the office.
  
• Follow established methods, procedures, and instructions when completing assigned tasks.
  
• Ensure clerical work is completed accurately and efficiently.
  
• Perform other related clerical duties as assigned under direct supervision.
  

Requirements

Mandatory Qualifications

Candidates must meet the following minimum requirements:

• Grade XI education plus related experience, OR
  
• An equivalent combination of training and experience.
  
• Related clerical/reception experience.
  
• Ability to perform standardized clerical duties using established methods and procedures.
  
• Strong emphasis on accuracy and attention to detail.
  
• Ability to interact professionally with the public and office staff.
  
• Ability to work effectively under direct supervision.
  

Preferred Experience / Skills

• Previous experience in a receptionist, clerk, administrative assistant, or general office support role.
  
• Experience greeting members of the public and handling front-desk inquiries.
  
• Experience operating a switchboard or handling a high volume of incoming calls.
  
• Experience preparing and filing correspondence and maintaining office records.
  
• Experience ordering and tracking office supplies.
  
• Experience handling and distributing incoming/outgoing or inter-office mail.
  
• Strong organizational and communication skills.
  
• Professional and courteous customer-service approach.
  

Work Environment

This is an on-site position based at the Government of Nova Scotia / NS Housing Corporation office at:

101 Magee, Middleton, Nova Scotia

The successful candidate will be expected to work 5 days per week, 7 hours per day during the assignment.

Candidate Submission Checklist

Please ensure the resume clearly demonstrates:

1. Grade XI education or equivalent combination of training and experience.
   
2. Related clerical/reception experience.
   
3. Reception/front-desk and public-facing experience.
   
4. Switchboard/telephone handling experience, where applicable.
   
5. Correspondence preparation and filing experience.
   
6. General office/clerical support experience.
   
7. Ability to follow established procedures with a strong focus on accuracy.
   
8. Availability for the full assignment period: September 24, 2026 – October 16, 2026.
   
9. Ability to work on-site in Middleton, Nova Scotia, Monday to Friday, 7 hours per day.
   

Requirements
Mandatory Qualifications Candidates must meet the following minimum requirements: Grade XI education plus related experience, OR An equivalent combination of training and experience. Related clerical/reception experience. Ability to perform standardized clerical duties using established methods and procedures. Strong emphasis on accuracy and attention to detail. Ability to interact professionally with the public and office staff. Ability to work effectively under direct supervision. Preferred Experience / Skills Previous experience in a receptionist, clerk, administrative assistant, or general office support role. Experience greeting members of the public and handling front-desk inquiries. Experience operating a switchboard or handling a high volume of incoming calls. Experience preparing and filing correspondence and maintaining office records. Experience ordering and tracking office supplies. Experience handling and distributing incoming/outgoing or inter-office mail. Strong organizational and communication skills. Professional and courteous customer-service approach. Work Environment This is an on-site position based at the Government of Nova Scotia / NS Housing Corporation office at: 101 Magee, Middleton, Nova Scotia The successful candidate will be expected to work 5 days per week, 7 hours per day during the assignment. Candidate Submission Checklist Please ensure the resume clearly demonstrates: Grade XI education or equivalent combination of training and experience. Related clerical/reception experience. Reception/front-desk and public-facing experience. Switchboard/telephone handling experience, where applicable. Correspondence preparation and filing experience. General office/clerical support experience. Ability to follow established procedures with a strong focus on accuracy. Availability for the full assignment period: September 24, 2026 – October 16, 2026. Ability to work on-site in Middleton, Nova Scotia, Monday to Friday, 7 hours per day.