Project & Administration Assistant

Job Description

Job Overview

• Provide administrative, procurement, reporting, and data management support to the NWVL Project Engineering Team and Natural Agriculture Team. The role ensures efficient day-to-day transactions, accurate record-keeping, timely procurement and payment processing, project cost tracking, and support for business initiatives.

Responsibilities:

• Provide general administrative and clerical support.
• Manage document control, filing systems, and SharePoint records.
• Coordinate the end-to-end procurement process, including purchase orders, invoices, and payment follow-up.
• Liaise with vendors, contractors, and internal stakeholders to resolve enquiries and support business operations.
• Maintain accurate records and ensure the confidentiality of information.
• Perform data entry, validation, and reporting activities.
• Compile and prepare reports, presentations, meeting minutes, and departmental KPI updates.
• Track project and program costs, monitor spending against budgets, and escalate variances where required.
• Support Finance, Project Teams, and vendors to ensure timely processing and resolution of procurement and payment issues.
• Coordinate contractor travel, accommodation, and on-site administrative support.
• Support quality, environmental, and compliance initiatives across the site.
• Provide administrative and data management support for existing and new strategic initiatives.
• Participate in company-wide programs and contribute to continuous improvement activities.
• Undertake other administrative duties as required to support departmental and business objectives

Qualifications

Minimum

• Diploma or Degree in Accounting, Finance, or a related field (or equivalent
• Experience in data management and administration
• Excellent written and communication skills Intermediate computer skills

Preferred

• Qualification in Office administration or a relevant field
• Valid driver's license

Additional Information

If you are keen to develop your career in an exciting business with a well-regarded brand, then this could be for you.

Successful applicants must have an excellent work ethic, be self-motivated with proven problem-solving capabilities, able to meet the fast-paced nature of business demands with a “can-do” attitude, committed to delivering outputs in a timely manner, a team player, reliable, and work with minimal supervision; supports organisational philanthropic, corporate, and environmental initiatives, and models Company’s core values: Adapt and Grow, Do What’s Right, Nourish and Develop, Play to Win, and Work Together.

Please submit your applications through the link provided.

FIJI Water thanks all potential applicants and advises that only shortlisted applicants will be contacted.

NWVL is an Equal Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, origin, religion, sex, sexual orientation, gender identity, pregnancy, physical or mental disability, age, or other protected categories outlined by local legislation.

FIJI® Water is a natural artesian water bottled at the source in Viti Levu (Fiji Islands). With its iconic square bottle, soft mouthfeel, and with more than double the electrolytes compared to the other two top premium bottled water brands, FIJI Water is the No. 1 premium imported bottled water in the United States. FIJI Water has a perfectly balanced 7.7pH. FIJI Water is available in a variety of sizes, including 330mL, 500mL, 700mL, 700mL Sports Cap, 1L, and 1.5L.

As part of its longstanding commitment to sustainability, nearly 70% of FIJI Water’s global bottle volume is in 100% recycled plastic (rPET) including its best-selling 500mL and 330mL bottles. Since 2007, the FIJI Water Foundation has been committed to supporting environmental conservation and strengthening local communities, investing more than FJD $47 million in community development, access to safe water, education, health & wellness, and environmental sustainability.

To discover Earth’s Finest Water®, please visit www.fijiwater.com, like us on Facebook, or follow us on Instagram.

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