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École de joaillerie de Québec
Administrative assistantÉcole de joaillerie de Québec • Québec, QC, Canada
Administrative assistant

Administrative assistant

École de joaillerie de Québec • Québec, QC, Canada
2 hours ago
Job type
  • Permanent
Job description
  • Durée de l'emploi: Permanent
  • Langue de travail: Français
  • Heures de travail: 30 hours per week
  • Education:
  • Expérience:

Education

  • College/CEGEP
  • or equivalent experience

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the activities of the HR department in order to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Financial statements
  • Invoices
  • Manuscripts, publications or theses
  • Charts, tables, graphs and diagrams
  • Accounting
  • Payroll services

Work conditions and physical capabilities

  • Ability to work independently
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Experience

  • 3 years to less than 5 years

Employment terms options

  • Morning
  • Day

Health benefits

  • Disability benefits
  • Health care plan

Financial benefits

  • Group insurance benefits
  • Life insurance

Other benefits

  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available
  • Travel insurance
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Administrative assistant • Québec, QC, Canada

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